Senior Assistant Secretary Job Vacancy at Ntungamo District Service Commission

Job Title: Sub  County Chief (Senior Assistant Secretary)

Ntungamo  District  Service Commission  is  inviting  suitable  applicants  to fill the  above  vacant post.
Responsibilities
•    Community  Development  Officer , Agricultural  Officer ,  Veterinary Officer , Fisheries  Officer , Parish Chief, Senior Accounts  Assistant , Head Teachers  of the  Primary  Schools .
Job Purpose
•    To manage and coordinate  the implementation  of  policies , programs , projects  and laws of Government  and
•    Local  Council 111 for the general  welfare  and development  of the  population .
Qualifications
•    An  Honors  Bachelors  Degree  in Social  Sciences , Development  Studies , Social  Work  and  Social  Administration  or  Arts or Business Administration /Business Studies  (Management  option) or Bachelor of  Management  Sciences  , from a recognized  University .
•    A  certificate  in  Administrative  Officers  Law  from a recognized  institution .
Experience
•    At least  three  years of  experience  as an  administrative  officer  in a public  or  reputable  organization.


How to apply
Applications  should be submitted  in triplicate  on  Public  Service  Commission  Form 3 (Revised 2008) to the  Secretary-Ntungamo District  Service  Commission  to be  received  not later than the  deadline.
The application forms  are  obtainable  free of  Charge   from Secretaries of District Service  Commission, Offices of Chief Administrative  Officers  , Town Clerks for  Municipal Councils , Public Service  Commission  and be  submitted  to the  Secretary  , District  Service  Commission   P. O. Box  1 Ntungamo  stating clearly  the post applied  for  and its reference  number .Serving  officers must route their applications through their heads of department  who should be informed  of the closing date  to avoid delay. Photocopies  of academic certificates , transcripts , pass-slips , Registration certificates  and annual  practicing  licenses  where applicable and any other supporting  documents  with  3 passport  size  photographs must be  attached  on the  application  forms .
Those that will be invited  for interviews  must come with  all original  academic  & Professional  documents  , identity  cards  from institutions /Schools  attended .

Deadline: 20 /05 /2013

Stenographer Secretary Job Vacancy at Buikwe District Local Government

Job Title: Stenographer Secretary

Job Description:
Buikwe  District  Local Government  is  seeking to recruit  suitable  qualified  applicants  for the vacant post above.

Job Requirements:


Qualifications
•    Ordinary level Certificate with  at least 2 credits including  English language  and three passes  .
•     UNEB  Certificate  or Diploma  in  secretarial studies  or equivalent  qualifications  from a recognized  awarding  institution  with the  following  subjects .
•    Business Communication  Stage  11
•    Typewritting Stage  11 (40wpm)
•    Computer skills  using  word processing .
•    Knowledge of using  various  office  machines  like  fax  , photocopies  and  audio equipment .


How to apply
Applications  are invited  from  suitably qualified Ugandans  to fill  vacant posts in the following  areas ; Applicants  should attach  three sets  of certified academic  certificates , transcripts  plus three recent  passport photographs  i.e  should be submitted  in triplicate on  Public  Service Form No 3(revised 2008) to the Secretary District Service  Commission  .
Applicants should  attach  evidence of relevant  documents for  promotional jobs  i.e  appointment  letters  & confirmation letters . The application  forms are obtainable  from the District , Public  Service  Commission  offices  and  on website ; http://www.publicservice.go.ug

Deadline: 10 /05 /2013

Stenographer Secretary Job Vacancy at Mbale Municipal Council

Job Title: Stenographer Secretary (2 Posts)
 

Applications are invited from suitably qualified Ugandans for the following Posts, which exist in Municipal Local Government and Nakaloke Town Council (Mbale District)
Applications in triplicate on PSC Form 3 revved of 2008 can be obtained from the office of the Secretaries District Service Commission and should be Tilted in own handwriting and addressed to the Secretary, District Service Commission P.O. Box 2434, Mbale to be received not later than 5:00pm of 18/4/2012
Applicants serving outside the Traditional Public Service/Local Governments are required to give 3 referees one of whom should be his / her current Employer; attach only photocopies of their certified Academic and Professional Certificates, 3 Passport size photographs recently taken CV and any other relevant document
DEPARTMENT – MANAGEMENT
Mbale Municipal Council Stenographer Secretary (2 Posts), Ref: DSC/SS/MMLG; Salary scale U5.
Age Limit: 25 years and above.
Requirement:
Ordinary level Certificate with at least 2 credits including English language and three (3) passes;
UNEB certificate or diploma in secretarial studies or equivalent qualifications from a recognized awarding institution.
Details of the qualifications can be obtained from the job description and specifications manual for local Governments.
Competences: records and information management; information and communication technology; public relations and customer care; time management and confidentiality.
Duties: taking and transcribing dictation and producing error free work; and other duties as stated in this job establishment.
How to apply:
Applications in triplicate on PSC Form 3 revved of 2008 can be obtained from the office of the Secretaries District Service Commission and should be filled in own handwriting and addressed to the Secretary, District Service Commission P.O. Box 2434, Mbale to be received not later than 5:00pm of 18/4/2012
Applicants serving outside the Traditional Public Service/Local Govern­ments are required to give 3 referees one of whom should be his / her current Employer; attach only photocopies of their certified Academic and Professional Certificates, 3 Passport size photographs recently taken CV and any other relevant document.

Assistant Company Secretary Job Vacancy at Leading International Industrial Group in Uganda

Job Title: ASSISTANT COMPANY SECRETARY

Job Description

(Age: Below 40 years)

The Job is:

• Providing secretarial services to the Board and top management

• Providing legal advice and drafting documents.

• Attending the courts on behalf of the company on various legal matters.

•Ensuring compliance by the company with provisions under the Companies Act and updating all records and returns related to statutory matters.

• Liaising with external legal service providers on all matters concerning affecting the company.

The Person should be:

• A qualified practicing advocated/Company Secretary. Member of Chartered Institute of Secretarial and Administrators [ICSA) or Certified Public Secretary will be an added advantage.

• A minimum of 10 years experience out of which 5 years as Company Secretary in private sector.

• Adequately computer literate in MS Office Word/Excel/PowerPoint.


How to Apply

A leading International Industrial Group, professionally managed, with diverse operations seeks to recruit the following position for its operations in Uganda.

The company provides an attractive compensation package. Candidates who full fill the above requirements are encouraged to send their detailed resume, one passport size photograph, two references and:
Contact telephone numbers to:
Group HR Manager
P. O. Box 6361
Kampala
Email: ghrml004@gmail.com

Jobs at Uganda Registration Services Bureau - Personal Secretary Job Vacancy

Job Title: PERSONAL SECRETARY (4) – REGIONAL OFFICE. (1) HEAD OFFICE

Reports to : SENIOR REGISTRATION OFFICER (Regional Office)

DIRECTOR (Head Office)

Duties:
• Provide secretarial services to the head of department and to organize the office attached to
• Carry out photocopying, retrieve documents and correspondences
• Maintain the diary of appointments
• Carry out appropriate fi ling of letters and maintain a small fi ling system for the office attached to
• Answer telephone calls, fax messages and retrieve E- mails
• Receive visitors and direct them appropriately
• Take dictation and to receive written drafts and to transcribe them into typed text
• Perform related work as and when directed by competent authority.

Qualifi cation and Experience:
• Diploma in Secretarial Studies/Business Administration.
• At least 3 (three) years’ experience in a busy organization.

Key Outputs:
• Confi dential documents kept in safe custody.
• Records of official appointments and messages brought to the attention of head of directorate. Documents authored put into presentable formats.
• Incoming mail recorded and kept track of.
• Event and external meetings recorded in the head of department’s Dairy.
• Head of department informed of all external meetings and appointments.
• Files classifi ed and names and index numbers inserted for easy retrieval.Personal Specification:
• Computer literate and organizational skills.
• Report writing.

Personal Specification:
• Computer literacy skills, book keeping skills, bank reconciliation skills, and interpersonal skills.
How to Apply;
Application Process:
Interested candidates who fully meet the required job specifications and with the right personal attributes are invited to submit their application letters indicating day time telephone contact(s), postal and email addresses, of both the applicant and three reputable referees, certificates and testimonials, to reach the Bureau not later than 03rd September, 2012.
All applications should be addressed to:

The Chairman, Board of Directors,
Uganda Registration Services Bureau,
Plot 5 George Street, Georgian House
P.O. Box 6848 Kampala
Telephone: +256 414 235915/256414233219,
Fax: +256 414 250712,
Email: ursb@ursb.go.ug
Website: www.ursb.go.ug

5. NOTE: ALL APPLICATIONS SHOULD BE SUBMITTED TO
THE PERSONAL SECRETARY ON FLOOR 5 ROOM 4 AND
MUST BE SIGNED FOR.

6. Feedback:
Only successful candidates will be contacted. Any form of canvassing, influence peddling and or any other “backdoor” attempt, of whatsoever nature, to influence the selection process will automatically lead to disqualification of a candidate without any recourse

Jobs at Uganda National Academy of Sciences (UNAS)

Job Title: Executive Secretary


The Uganda National Academy of Sciences (UNAS) is an autonomous, honorific and service organization that compromises a diverse group of scientists from the physical, biological, social and behavioral sciences. These scientists work together in an inter-displinary and trans- displinary manner to achieve their main goal of promoting excellence in sciences by offering independent, evidence- based advice by prosperity of Uganda. The Academy, established in 2000, was recognized by a Chartered granted by HE. the president in 2009. UNAS seeks to recruit an Executive Secretary to serve as Chief Executive Officer of the Academy. The position, to be based in Kampala, will be full time, for a 3-year contract.
Specific Responsibilities:
The UNAS Executive Secretary is responsible for the successful leadership and management of the organization according to the strategic direction set by the council as the Chief Executive Officer of the Academy. In particular, the Executive Secretary is responsible for the following:
Management and Administration of the Academy programs, staff and assets.
Provide leadership in implementation of Academy Strategic Plan.
Provide leadership on implementation of policy, coordination, monitoring and evaluation of programs.
Participate in mobilization of resources for the Academy
Present quarterly and annual financial reports to council
Preparation of annual budget, annual report and other reports of the academy
Provide leadership for Human Resource Management including formation of effective teams.
Management of UNAS Funds/Approval of expenditure requests.
Act as Academy’s Accounting Officer.
Link and represent the Academy to academic, government, international research, business organizations and other academies.
Provide accountability for all Academy funds
Assist the Secretary General in his/her functions to council.
Active participation in regular staff team and one-to- one individual meetings, sharing of research and/or administrative best practices, learning experiences and ideas
Carry-out any other duties as directed by the Secretary General.
Requirement:
Ugandan citizen with PhD degree in any field relevant to Academy work or equivalent knowledge.
At least 5 years' experience in management of an organization, human resources and related programmes.
Demonstrate proficiency in conveying scientific/ technical/policy information in oral and written form.
Experience in Financial Management at an organizational level.
Ability to communicate and network at national and international levels.
Ability to write fundable proposals.
Ability to meet timelines.
Ability to galvanize team work.
Ability to prioritize and multitask.
Good Information Technology.
How to apply:
Application process: Please send application letter together with detailed curriculum vitae and indicate names of three referees.
Application should be submitted to: The Secretary General, Uganda National Academy of Sciences (UNAS), A4 Lincoln Flats, Makerere. University, P.O. Box 23911 Kampala – Uganda Or Email to unas@unas.or.ug.
The closing date for the receipt of application is 6th August, 2012.
Only short-listed candidates will be contacted

Braille Secretary Job Vacancy at Kyambogo University

Job Title: Braille Secretary


Job Description

t have a Diploma in Braille/Secretarial Science or its equivalent with two years of relevant experience.
(ii) Must have knowledge of computer packages for the blind: JAWS, DUXBURY
(iii) Should be proficient in braille Mathematics and English.


How to Apply

Interested applicants should submit applications (3 copies), each accompanied by copies of academic transcripts, certificates, curriculum vitae and recommendation letters from three referees to the address below, not later than Friday 20th July 2012 at 05.00 pm. Each application letter must bear the post code of the position applied for.

NB: Kyambogo University is an Equal Opportunity Employer.

The Director, Human Resources
Kyambogo University
Records Office 1st Floor, Administration Block
P.O. Box 1
KYAMBOGO, KAMPALA

Executive Secretary Job Vacancy at East African Communications Organisation

Job Title: Executive Secretary

About this Job:
The East African Communications Organisation which is an organisation of all ICT regulators of the five East African countries (that is, Kenya, Uganda, Burundi, Tanzania and Rwanda), telecom operators, broadcasters and postal service operators in the five respective countries of EAC, WITH ITS Headquaters in Kigali, RWANDA Wants to carry out recruitment for the following positions;

A. TITTLE: Executive Secretary
Mission and Attributions
V
The Executive Secretary will provide leadership and direction and coordinate all EACO activities in line with the EACO constitution. The Executive Secretary will report to the EACO Executive Committee and EACO Congress.
KEY RESPONSIBILITIES , ,
i. Act as the Secretary to EACO Executive Committee:
ii. Conducting and executing EACO business operations on a day to day basis;
iii. The development and implementation of strategic plan and management of all EACO programs and projects;
iv. Convening in consultation with the chairman of the relevant organs, the meeting of the various organ/ committees taking and maintaining records of those meetings;
v. Development of necessary information and position papers to be discussed by the various EACO institutions;
vi. Provide strategic and technical facilitation as well as administrative and logical support to the meetings of the EACO organs;
vii. Establish an information database and documentation for the ICT industry and disseminating such information to the membership as may be necessary;
viii. Carry out the general and financial administration of EACO, including and budgets, keeping proper books of accounts;
ix. Representing and promoting EACO regionally and internationally;
x. Maintaining and safekeeping of all official documents records and assets; and
xi. Such other activities as the congress may from time to time determine;

Requirement:
Qualification and Experience
i. Minimum of Bachelors in Management, ICT, Law, Economics and Engineering (all to be ICT related) with experience and Master’s Degree will be an added advantage;
ii. Seven(7) years working experience, five(5) years of which must be in senior management position in the ICT Sector in East Africa;
iii. Strong financial management skills;
iv. Knowledge and experience in legal and regulatory issues with in the region;
v. Regional exposure shall be an added advantage;
Personal Attributes
i. Strong interpersonal and communication skills
ii. Should be computer literate;
iii. Must be a team player;
iv. High intergrity;
v. Leadership skills
vi. Relationship Management;
vii. Problem solving and Analysis;
viii. Strategy Formulation;
ix. Understanding of ICT Industry operations;
x. Personal Organization;
xi. Governance/ Management;

Salary: - USD/month
How to apply:
Interested candidates are requested to submit their application letter addressed to the following addresses of EACO not later than June 15, 2012, at 17HOO at following address:

If Applicant is
In BURUNDI, application to be sent to; Director General
Agence de Regulation et de Controle des Telecommunications (ARCT) B. P.6702 BUJUMBURA, BURUNDI
In KENYA, application to be sent to;
Director General
Communications Commission of
Kenya(CCK)
Waiyaki Way
P.O.Box 14448,00800
Westlands
NAIROBI,KENYA
In RWANDA, application to be sent to
Director General
Rwanda Utilities Regulatory Agency (RURA)
P.O.Box7289
Tel+(250) 252 258 4562
Fax+(250) 252 258 4563
Kigali- RWANDA
In TANZANIA, application to be sent to:
Director General
Tanzania Communications Regulatory
Authority (TCRA)
P.O. Box 474
Fax:2552221166641
E-mail: dg@tcra.go.tz
Dar es SALAAM, TANZANIA
In UGANDA, application to be sent to:
Executive Director
Uganda Communications Commission
PO.Box 77376
Kampala, UGANDA
Language
Working language for EACO IS English
Conditions of Employment
i. The successful candidates will be based in Kigali, RWANDA.
ii. The term of office for Executive Secretary is four years period, renewable once and the term of Office for LIAISON Managers is three years renewable once.
iii. Remuneration package is very attractive.

Secretaries Jobs at The National Council for Higher Education

Job Title: Secretaries

About this Job:
The National Council for Higher Education was established under “The Universities and Other Tertiary Institutions Act, 2001″ for (a) regulating and guiding the establishment and management of Institutions of higher learning and (b) regulating the quality of higher education, equating of qualifications and for advising government on higher education issues.
The following positions are available at the National Council for Higher Education. All the positions are for a three-year contract, renewal on good performance and on mutual agreement.

Position 2: Secretaries (2 Posts)

Duties
(i) Provide administrative and secretarial support to staff, including special projects, office workflow, appointments, correspondence, manuscripts, grant proposals, budgets, data compilation and records control. May perform duties of a sensitive and confidential nature;
(ii) Coordinate special projects and events, office activities and committee meeting;
(iii) Maintain calendar, schedules appointments and meeting rooms;
(iv) Prepare manuscripts, grant proposals, statistical reports, tables, and charts;
(v) Locate and compile information and formats reports, graphs, tables, records and other courses of information;
(vi) Maintain records through filings, retrieval, retention, storage, compilation, coding, updating and destruction;
(vii) Any other assignment by the Executive Director.

Requirement:
Qualifications
(i) A bachelors degree from a recognized university is preferable but candidates with work experience of ten years or over with “A” or “O” level and secretarial qualifications will be considered;
(ii) High Computer literacy levels in secretarial studies.
(iii) Very good typing/inputting speed of at least 80 w.p.m;
(iv) Five years work experience in a credible organization;
(v) Good shorthand and dictation note taking skills.

How to apply:
For all positions:
(i) Remuneration
The National Council for Higher Education pays an attractive consolidated package comparable to those of other statutory agencies.
(ii) Submission
Interested persons should personally deliver an application with all the necessary attachments of photocopies of certificates, awards, transcripts, names of three references, email and telephone contact numbers to the address below. Indicate on envelope the position applied for. Closing date is 21st May 2012.
The Executive Director
National Council for Higher Education
34 Cavers Crescent
P. O. Box 76 KYAMBOGO

Stenographer Secretary Job Vacancy at Wakiso District Local Government

Job Title: STENOGRAPHER SECRETARY (Entebbe Municipal, Namayumba and Masuliita T/Cs)

Job Description

 
Ref. No. W/DSC/EM/05/3/2012 (Entebbe Municipal Council) W/DSC/NY/05/3/2012 (Namayumba T/c) W/DSC/M/05/3/2012 (Masuliita T/c) Vacancy: 03 Salary Scale: U5 Age limit: 24yrs and above
Person Specification
• O’ level plus a UNEB certificate in Secretarial Studies.
• Good communication and interpersonal relationship skills
• Three years working experience in secretarial duties
Duties:
i. Taking and transcribing dictation and producing error free work;
ii. Receiving and disseminating correspondences, mails and other information for the office;
iii. Organizing meetings and circulating decisions to the relevant action offices;
iv. Receiving and guiding clients to relevant offices;
v. Attending to telephone calls on the third ring;
vi. Making and following up on appointments;
vii. Maintaining office cleanliness and orderliness;
viii. Managing and accounting for office equipment, materials and imprest;
ix. Supervising activities of the lower secretarial staff;




How to Apply

 
Applications in triplicate, should be addressed and submitted to the Secretary, District Service Commission – Wakiso P.O. Box 7218, Kampala not later than Friday 25th May 2012 on PSC Application Form 3 (2008) obtainable from Public Service Commission – Kampala or Secretariats District Service Commission. Serving officers should route their applications through their Heads of Departments who should observe the closing date. Application must bear the title of the post applied for as well as the reference number.

Only PHOTOSTAT copies of academic certificates and testimonials and NOT originals must be attached to the applications.
Current coloured passport size photographs should be attached on each of the forms for proper identifications. Day time telephone contact numbers/E-mail address should be clearly indicated.

Personal Assistant Job Vacancy in Uganda at the Uganda Management Institute

Job Title: PERSONAL ASSISTANT (1 POSITION)
About this Job:
In order to carry out its functions efficiently and effectively, the Institute seeks to recruit a suitably qualified person in the following full time post:

DUTIES AND RESPONSIBILITIES:

Providing efficient office management including:

(i)   Ensuring that offices under your charge are well maintained to reflect an image befitting the status of the Chief Executive of Uganda Management Institute

(ii)   Managing the Director General’s diary

{iii) Handling all correspondence to and from the Director General’s office

(iv) Organizing meetings called by the Director General and taking minutes where necessary

(v)   Developing and managing the budget for the Director General’s office

(vi) Setting work targets for the Office Assistant attached to the Directorate and overseeing his/her performance  

 (vii) Taking dictation from the Director General, transcribing the dictation and producing hard copies for signature

(viii) Writing briefs for the Director General’s attention and Action.

(ix) Handling all communications from and to the director General and arranging for appropriate hospitality

(xi)  Liaising with the HR and Administration Manager on the Director General’s travel arrangements

Uganda Management Institute (UMI) is a Management Development Institution with a mission ‘to excel in developing sustainable management capacity”. It provides management training, consultancy and research services in response to the demands of the public, private, and NGO sectors. In addition to short performance improvement management skills development courses, the Institute offers high quality career development management courses at Certificate, Diploma, Postgraduate Diploma and Higher Degree Levels. The Institute’s activities are currently carried out at the main campus in Kampala and its Outreach Centers in Mbarara, Gulu and Mbale. •

Requirement:
b) PERSON SPECIFICATION: (i)   Applicants should   have  an   Honors  degree  in Secretarial Studies from a recognized university (ii)   S years post qualification experience in a similar Position {iii) Should be between the age of 35 and 50 years old (iv) Should have good interpersonal and communication skills (v)   Excellent report writing skills and high level of personal and office organization (vi) Ability to supervise others and work under minimal Supervision 6.  REWARDS AND OTHER TERMS OF SERVICE Successful candidates will, on being confirmed in appointment, be offered five-year renewable contracts, a competitive basic salary complemented by housing allowance, medical allowance, transport allowance and an attractive gratuity scheme. Staff are also provided with support for continuous personal development.


How to apply:
. MODE OF APPLICATION: Applications with comprehensive typed CV, certified copies of transcripts and certificates together with the applicant’s telephone contact, names, addresses and telephone numbers of three referees should be received by the address below not later than 5.00pm 20, April 2012. The Human Resource and Administration Manager Uganda Management Institute Plot44-52JinjaRoad P. 0. Box 20131 KAMPALA Tel: 259722/265-139/265140/265138 Fax No. 259531 E-mail: admin@umi,ac.ug

Jobs at Uganda Red Cross Society - Senior Executive Assistant Job Vacancy

Job Title: Senior Executive Assistant (Two Positions)

About this Job:
Reporting to:   Secretary General

•                    Undersecretary Generals

Duty Station:           Headquarters, Kampala

Duration: .      Two Years :

Specific responsibilities will include but not limited to:

•  Performs a variety of administrative support activities such as composing replies to correspondence, summarizing reports and information to facilitate review by others, and resolving problems within scope of position.

•  Schedules meetings, manages calendars, prepares and/or edits presentations; •

•  Opens and reviews incoming mail, answers inquiries and composes correspondence on own initiative and forwards ofher terns to supervisor or appropriate staff.

Screens phone calls and visitors and directs to appropriate Staff or directorate.

Plans and arranges meetings, workshops and conferences

Under instructions from the supervisor and communicates

Arrangements to appropriate individuals.

Arranges and coordinates all travel  reservations and Itineraries, including but not limited to airline and hotel
accommodations, meeting, etc., anticipates and prepares background materials needed.

Prepares correspondences, reports or other documents from rough draft, correcting grammar, spelling and punctuation errors and editing wording without changing intended message.



Requirement:
Minimum qualifications and working experience:

University degree in Secretarial Studies, Office Management, I Business Administration or its equivalent; Post graduate : Diploma in Management or Office Administration. Minimum. Of four (4) years senior administrative support experience

•required Previous experience supporting a CEO in a humanitarian organization required; Computer literate and exposed to use of automated office equipment and systems;

Should be a proficient Administrator who is able to handle Multiple tasks with multicultural attitude

A system-oriented Person with high sense of judgement, excellent communication

Skills; Mature, approachable with high integrity and ability to maintain confidentiality.


How to apply:
Applications with copies of Curriculum Vitae, names of three professional referees, copies of certified academic certifications, telephone contact should tie submitted to: The Secretary General, Uganda Red Cross Society, P.O. Box 494, Lubaga Road, Plot 551/555, Kampala, Uganda. Closing date for receipt of the applications is Friday 13th April 2012 at 5.00 pm. Due to large volumes of applications; only short listed candidates shall be contacted. If you do not hear from us within two weeks from the closing date of receipt of applications, consider your application unsuccessful. Canvassing shall lead to automatic disqualification

Personal Secretary to the Senior Executive Officer Job Vacancy at Sugar Corporation of Uganda Limited

Job Title: Personal Secretary to the Senior Executive Officer

Job Description

Sugar Corporation of Uganda Limited is part of Mehta Group of Companies and one of the leading producers of mill white Sugar in the Country. It’s located at 45kms on Kampala – Jinja Highway, just within the vicinity of Lugazi Town Council – Buikwe District. We are seeking to recruit suitably qualified persons to fill the following position.

POST : Personal Secretary to the Senior Executive Officer.
Qualification : Bachelors Degree or Diploma in Secretarial Studies.
Age Limit : 30-45 years
Technical skills : Type writing stage III (50-WPM)
Short hand stage II (80/90 WPM)
Computer skills : Must be conversant with Word, Excel, Power Point & Internet.
Must be able to use Scanning and Faxing machines
Experience : 5 years as a Stenographer in a busy office.




How to Apply

Handwritten application with a detailed C.V and photocopies of Academic Certificates/Testimonials, names and address of 2(two) referees, letter of recommendation from the previous employer and telephone contact should be submitted by post or direct delivery to the following address within 10 days from the date of this advertisement.
The Dy. G.M. Human Resources,
Sugar Corporation of Uganda Ltd;
P.O. Box 1 – LUGAZI.
By e-mail nixont@mehtagroup.com
Lugazi Sugar
Makes Life Sweeter

Administrative Secretary Job Vacancy at Makerere University

Job Title: ADMINISTRATIVE SECRETARY

About this Job:
Background:

Makerere University (through the Graduate School) received funds from Sida/SAREC and other partners to support the establishment of a Demographic Surveillance Site Project (DSS) in Iganga and Mayuge districts. The site focuses on key demographic events, health and nutrition surveillance, social economic and food security surveillance, water source and utilization as well as cause of deaths among other things. Makerere University is working in partnership with the districts of Iganga and Mayuge to oversee the project’s operations and progress.

A suitable candidate is being sought to fill the position of Administrative Secretary in Iganga/Mayuge Demographic Surveillance Site:

Position: ADMINISTRATIVE SECRETARY (1)

Summary of Responsibilities:

1.   Setting up and maintaining office administrative records.

2.   Handling the procedure of procurement of equipment and supplies.

3.   Maintain the issuance, custody, recording and accountability of all petty cash transactions

4.   Handling communications – receiving, storing, retrieving, dispatching, organizing documents and other correspondences as well as answering phone calls and providing basic information to callers and visitors.

5.   Coordinating and scheduling conferences, meetings & visits. .

6.   Liaising with the DSS Accountant in preparing the financial requisitions and accountability.

7.   Handling equipment maintenance and repair needs.

8.   Ensure that all the services are paid for eg: telephone bills, rentals, electricity etc.

9.   Participate in Staff meetings and take minutes.

10. Any other duties as assigned from time to time.

Requirement:
Educational Requirements and Qualifications:

Degree in Secretarial Studies, Social Science, and any other related field.
Applicants with additional Training and experience in Administrative work will be preferred.
Female candidates are encouraged to apply.
Willingness to work and live in Iganga is required.
Salary: - USD/month
How to apply:
All candidates must submit a copy of their curriculum vitae along with an application letter and official copies of educational transcripts to Room 11, Makerere University School of Public Health, Mulago Hospital Complex or The DSS Project Office located at Iganga District Medical Offices Building.

Addressed to the Site Leader, Iganga/Mayuge DSS, Iganga District. Deadline for submission is Friday, March, 30th, 2012.

Please provide a reliable day time phone contact. Only short-listed candidates will be contacted for interviews. No canvassing.

Secretary/Receptionist Jobs at KNCV Tuberculosis Foundation (KNCV)

Job Title: Secretary/Receptionist


About this Job:

Background: KNCV Tuberculosis Foundation (KNCV) is an international knowledge and expertise centre on tuberculosis based in the Netherlands. The organization is committed to reducing tuberculosis worldwide and works in over 30 countries. KNCV stimulates effective, efficient and sustainable tuberculosis control strategies in a national and international context through: policy development, technical assistance, advisory services, training programs, capacity building, as well as epidemiological and operational research.

In Uganda, KNGV is implementing TBCARE I, a 15 month USAID funded project. TBCAREI works in close collaboration with the National TB and Leprosy Program (NTLP). TBCAREI will support the NTLP and TB control in Kampala. KNCV is seeking to recruit the following staff:

Position: Secretary/Receptionist

Reports to: Finance and Operations Manager

Duties and responsibilities
 Receiving and handling guests visiting KNCV offices
 Maintaining a customer-friendly reception area
 Operating and maintaining telephone switchboard
 Handling in-coming and out-going mails, messages and parcels
 Handling and maintenance of front office equipments
 Assisting finance and operations manager in making staff travel arrangements
 Any other duty that may be allocated by the supervisor from time to time


Requirement:

Minimum requirements
 Diploma in Business Administration/Management, Secretarial studies or any related field from a recognized institution.
 Additional training in customer care will be an advantage
 Demonstrates good understanding of front office management, and coordination of internal and external customers
 Must have good oral and written communication skills and possess the ability to communicate effectively with all levels of the organization
 Must have clear speech and be able to create good rapport with guests and be extremely courteous and friendly at all times
 Must be confident, eloquent and able to multi-task with good communication and public relations
 Computer skills including the use of MS Office
 At least two years experience in a busy working environment.


Salary:
- USD/month

How to apply:

KNCV TB Foundation is an equal opportunity employer To apply for these positions please send by email clearly indicating the job title applied for a cover letter and CV with names of three (3) references to: uganda@kncvtbc.nl on or before February 27, 2012. For further information on KNCV Tuberculosis Foundation and TBCARE I, visit; www.kncvtbc.nl and www.TBCTA.org.
 

Job Vacancies at Uganda Clays Ltd

Job Title: COMPANY SECRETARY


 
Job Description

POST: COMPANY SECRETARY

Uganda Clays Ltd is a major manufacturer and supplier of clay building products in the Eastern and Central African Region.  The Company wishes to recruit a Company Secretary to be based at its head offices located at 14km along Entebbe Road, Kajjansi. Applications are invited from suitably qualified, individuals to fill the post.  The successful applicant will be responsible for overseeing all Legal and Board matters at Kajjansi and Kamonkoli factories.

Reporting:

The Company Secretary is a top management position reporting directly to the Managing Director.

 Job Purpose:

To ensure that the Board of Directors functions properly and advise on, and ensure implementation of, the legal matters, policies, systems, plans and procedures.

 Job specification:



1.        Be responsible for all legal matters such as contracts, insurance, statutory instruments and registration.



2.        Be responsible for Board of Directors matters such as preparation of memos, calling meetings and keeping minutes.



3.          Communicate to management the decisions, policies, and laws made by Government, shareholders and the Board of Directors and, under the direction of the Managing Director, monitor them and ensure their  implementation.



4.        Maintain a record of all Company Assets and ensure safe custody of all documentations thereto.



5.        Be responsible for the public relations of the Company.



6.        Supervise the Purchasing function to ensure that the operations are    in conformity with the policies of the Company.



Person Specifications:



1.        Should posses a degree in Law and a post graduate diploma in legal practice OR be a Member of the Chartered Institute of Secretaries and Administrators.



2.        Should have a working experience of at least eight (5) of which three (3) should be at a senior management level handling Company Secretarial work.
Terms



Three (3) year contract, renewable by mutual consent.

The Company will offer a competitive remuneration package to the successful candidate.


How to Apply

Candidates that have relevant qualifications and experience should send their applications and CVs, with details of present position, current remuneration, copies of certificates/testimonials and addresses of three (3) referees including telephone contacts to:

MANAGING DIRECTOR

UGANDA CLAYS LTD

P.O.BOX3188

KAMPALA

Application Deadline: 27th January 2012

NOTE: i) Only shortlisted candidates will be contacted.

ii) Canvassing will NOT be entertained and if done, will lead to disqualification.