Job Title : FINANCE ASSISTANT
Job Description
JOB PURPOSE: To assist the Finance and Administration Manager in carrying out day to day financial responsibilities of the Uganda Capacity Program.
KEY OUTPUTS: The job holder will assist the Finance and Administration Manager to accomplish the following key project outputs:
* Up to date, accurate and complete financial records and other reports for the Project prepared.
* Accountability for financial resources maintained;
* Timely financial guidance and back up support to all project staff provided.
KEY FUNCTIONS
* Assists in the development of monthly, quarterly and annual program budgets in consultation with Project management team
* Assists in the maintenance of up to date, accurate and complete financial records of the program.
* Assists in the preparation of financial reports in accordance with the required timelines
* Manage and account for the program petty cash on monthly basis.
* Assists in tracking of monthly expenses against the budget and monitor and communicate budget performance
* Prepare bank reconciliations for all IntraHealth bank accounts in Uganda
* Executing payment processes, preparing vouchers, recording payments, preparing cash advance requests, and preparing expense reports
* Assists in the maintenance of the payroll system including tracking benefits and allowances and tax payments and processing of the staff payroll.
* Assists in ensuring compliance with financial policies (e.g. travel policy, per diem policy, etc.)
* Conducting analyses of financial data to inform project management as required
* Handling other financial duties as may be required by the Finance and Administration Manager.
Requirement:
QUALIFICATIONS
Education:
* Minimum of five years of relevant financial management experience
* Experience with accounting software such as QuickBooks and Microsoft office software
* Experience working with USAID-funded projects is an added advantage
Competencies
* Excellent customer sen/ice skills
* Excellent oral and written communication skills in English
* Excellent administrative and organizational skills.
* Excellent interpersonal skills and demonstrated ability to interact professionally with diverse people, clients and consultants.
* Computer literacy in MS Office applications including Word, Excel, Power Point; Outlook
WORKING CONDITIONS / PHYSICAL REQUIREMENTS
* Willingness and ability to work independently with all stakeholders.
* Willingness to accept additional responsibilities.
* Willingness to work overtime as required.
Experience: 5
How to Apply
* Applicants should attach photocopies of their certificates and testimonials. IntraHealth International, Inc. is an Equal Opportunity/Affirmative Action Employer.
* Applications should be submitted in person to IntraHealth offices at Plot 20B, Kawalya Kaggwa Close or sent by email to jobs-uganda@intrahealth.org to be received not later than Friday 24th February 2012. Applications should include the title of the post being applied for
* Plot 20B Kawalya Kaggwa Close, Kololo, P. 0. Box 71050, Tel: 0414-347 959 or 0312-266 194 Kampala, Uganda.
