Job Vacancies at European Union (EU) in Uganda

The Delegation of the European Union in Kampala is calling for candidates for the following position:

 Job Title:  Driver
Grade:   V
Section: Administration

Overall purpose:

Responsible for transportation of Commission Officials, mail delivery, payment of accounts as well as assisting the Administration Section in other tasks.


Functions and duties:

+ Logistic Support: Driver

Transportation of staff and officials on mission to Uganda to meetings and other work related events.
Transportation of staff on missions within Uganda and to the surrounding countries
Distribution of outgoing mail and collection of the incoming mail from the Post Office, The Ministry of Foreign Affairs, Embassies and other correspondents
Care and safety  of vehicle(s) under responsibility

Ensure that the vehicle is used correctly; check the condition of vehicles every morning;
Maintain cleanliness of Delegation cars;

Assisting the Administration section with other operational tasks, such as sending faxes, making photocopies, filing, etc
Other logistical support such as furniture & equipment repair.
Assist the Protocol Officer in following up on Visas, Special Passes, Work Permits etc;
Relieve the Receptionist when need arises
Any other duties assigned by the Head of Administration or Head of Delegation.



Job Requirements

Formal Education

+ Secondary education (not giving access to higher education): essential

High school degree Current Driving Licence necessary to perform the job; Special driver training desirable

Note that equivalent experience (as detailed below) can replace a formal education requirement qualified as essential

Experience

+   5 year(s): essential

Experience as executive driver

+    2 year(s): an advantage

Previous work in Embassy or International Mission

Note that the item refers to the experience needed for this specific job without prejudice to the minimum experience required in open competitions for eligibility for similar jobs


Training

+   Drivers: essential

Good and safe driving capability

+   Drivers: essential

Driving licence categories A,B and DM

+   Drivers: an advantage

Defensive driving skills

Low and High range

Field Security driving skills

First Aid skills

Computer skills



Languages



+   English

v      Understanding: Very good

v      Speaking: Very good

v      Reading: Very good

v      Writing: Good



Note that the competence on languages should refer to the languages specifically required for this job and takes for granted that the jobholder's profile at the time of recruitment complied with art. 28f of the Staff Regulations


Knowledge

+  Technical and logistics

v      Automobile engines: Basic


Talents

+ Interpersonal talents

v      Ability to integrate well in a team



+ Drive for Achievement

v      Stress resistance

Skills



+  Intellectual/Problem solving and judgemental skills

v      Capacity to analyse and structure information: Good



+ Service culture:

v      Client orientation: Basic

v      Ability to identify user's needs: Basic



+  Communication skills:

v      Ability to understand and be understood: Good



Job Environmnment

Organisational Entity

Type            Delegation/Representation

Size               more than 25

Gender balance     balanced team


Presentation of the entity

Job related issues

+ A typical working hours

+ Availability in case of urgency

+ Missions

Frequent, 2 or more missions/month


+ Location of mission

Non member state

Jobs at African Palliative Care Association (APCA)

African Palliative Care Association (APCA)

Job Title: Finance Manager

Location: Kampala

The African Palliative Care Association (APCA) is a non government organization based in Kampala, Uganda. The organization is also widely understood and integrated in all health systems across Africa to reduce pain and suffering associated with life limiting illnesses. APCA works through a network of national, regional and international partnerships.


Job summary:

The post holder is responsible, under the direction of the Director of Resources for implementation of APCA’s financial management system, and taking care of maintain of good and safe stewardship of funds, and etc.

Duties and Responsibilities:

•    Monitoring bank accounts to ensure there are sufficient funds for operations, review monthly bank reconciliation statements and ensuring donor interbank transactions are promptly settled.
•    Management control of all accounts like creditors, debtors, and staff advances accounts producing monthly reports on their status.
•    Ensure that there is an accessible filling system for all financial records.
•    Management of all the finance teams
•    Reviewing all payment requisitions before payments are made and the corresponding payment vouchers.
•    Coordinates the statutory and USAID audit exercise and ensure auditors have the necessary information to ensure a smooth running of the exercise.
•    Perform end of year adjustments, preparation of annual final accounts and USAID statement of works and ensuring it’s submitted for approval to USAID.
•    Monitoring all advances to grantees, review of grantee accountabilities and reports submitted by grantees and ensuring that the advances are settled according to the sub agreements.
•    Supporting the programmes team to develop and review budget s for proposals as needed.
•    To undertake other duties within APCA as may be reasonably requested.


Qualifications and Experiences:

•    A Degree in an accounting related field like in B COM, BB.A and professional qualification such as ACCA, CPA.
•    Minimum of 4 years financial management experience in busy NGO.
•    Experience with management of USAID grants will be an added advantage.
•    Computer literacy and knowledge of computerized accounting packages, knowledge of Quick Books will be an advantage.





Aptitude:

•    Integrity, good oral communication and interpersonal skills
•    Supervisory skills and innovativeness
•    Be a self- starter and able to work independently.



Terms and salary:

Two year renewable contract: APCA will offer a competitive salary commensurate with the candidate’s skills and experience.

How to apply:

Please post or email your full CV, covering letter, academic papers and names of two referees to jobs@africanpalliativecare.org addressed to:
The Executive Director
African Palliative Care Association
P.O. Box 72518, Kampala
Or hand delivered at plot 850 Dr Gibbon’s Road, Makindye


Closing date: Monday 21st November 2011.

Jobs at Child Fund International

Child fund international

Job Title: Executive Assistant

Reports to: National Director

Location: National Office, Kampala



Job summary:

Providing administrative support to the National Director, the Senior Management Team and ensure that the National Director’s office is effectively managed.

Major Responsibilities:

Planning:
•    Participate in planning official travels for board members and staff.
•    Planning for board and management meetings.
•    Planning for efficient day to day functioning of the National Directors’ offices.

Reporting:
•    Ensuring all submission of annual returns to the NGO Board.
•    Providing all support for Grants documents.
•    Facilitates the preparations and distributions of all reports from the National Director’s offices.

Management support:
•    Taking all minutes for board and management meetings. And follows up on action plans.
•    Providing all support to incoming visitors to the national directors’ offices.
•    Providing support to management and all staff regarding documentations, information flow and records management.




Qualifications and Competencies:

•    A bachelors Degree in secretarial studies and office management, business administration or related field.
•    At least 3 years working experience in a similar position.
•    Good computer skills, mostly in Microsoft word and excel.
•    Demonstrable aptitude for team work.
•    Confidentiality in aspects.
•    He/she must be able to work without supervision and take initiative.
•    Training in customer care is an advantage.


Contact:

To apply, please send your C Vs, cover letter, with 3 work related referees, and copies of certificates/testimonials, to the address or email below. All applications shall be clearly marked: Executive Assistant. No emails must exceed 2MB.


People performance group
Plot 8 kitante close, kitante
P.O. Box 12405, Kampala
Uganda

Attn,: The Director
E-mail: application@ppg.co.ug
Web: WWW.ppg.co.ug


Closing date is 5:00pm on Friday 25th November 2011