Wednesday 11 July 2012

Administrative Assistant Job Vacancy at World Bank


Job Title: Administrative Assistant

Job Description

Local Extended Term Temporary (ETT) Appointment
Location: Kampala, Uganda

The World Bank Country Office in Kampala, Uganda has an opening for a Extended Term Temporary appointment as an Administrative Assistant level ET2. This is a one year contract with possible extension for a final one year as an ETT depending on sustained good performance and continued funding.

Roles and Responsibilities:
The Administrative Assistant will work as part of the administrative and resource management staff in the Country Office. Under the general supervision of the Resource Management Officer, the Administrative Assistant would carry out the following functions:

• Draft consultants’ appointment contracts;
• Follow up clearance of shipments for the country office;
• Carry out physical inventory verification, recording and reconciliation, including ensuring that all assets are identifiable and are appearing in SAP Inventory;;
• Participate in asset disposal activities;
• Ensure that office equipment and furniture are maintained in serviceable condition;
• Follow up maintenance of office/residences’ equipment and systems by the selected service providers;
• Ensure that service providers’ maintenance contracts are valid and up to date;
• Prepare and verification of purchase analyses and manual purchase orders;
• Provide logistical support to internationally recruited staff;
• Maintenance of office suppliers and consumables database
• Custody of petty cash and issuance
• Provide and carry out the full range office support work including but not limited to processing visas, maintenance of office security updates and as well as providing administrative support to the technical teams
• Solve non-routine problems creatively and resourcefully, and assist in the preparation and logistical planning of various events;
• Maintain up-to-date work unit files (both paper and electronically).
• Any other duties as assigned from time to time

Selection criteria:

• A Minimum of College Diploma in Business Administration or Secretarial Studies or Office Management, preferably a University degree, plus a minimum of two years experience in a busy office environment.
• Proficient English skills (verbal and written), including ability to draft correspondence and edit materials using advanced functions of standard computer applications.
• Ability to function effectively in multi-disciplinary teams within a matrix management environment.
• Ability to follow through on team priorities in the absence of the supervisor, and respond to client requests.
• Demonstrated interpersonal skills, initiative, resourcefulness, effective time management, organizational skills and ability to handle confidential information
• Experience in maintenance of office facilities in a busy working environment.


How to Apply

For the full job description and selection criteria, qualified candidates are requested to visit and submit an electronic application through the World Bank careers website: www.worldbank.org/careers and click on click >>employment opportunities >consultant/temporary opportunities> Job# 121651 to submit your application electronically to the World Bank. Email or mailed/paper applications will not be considered. The closing date for receipt of your electronic application is end of day July 22, 2012. Only short listed candidates will be contacted.

The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply.