JOB OPPORTUNITIES
Kyambogo University invites applications from suitably qualified individuals to fill the positions listed hereunder
on permanent terms based on the specifications indicated.
Interested applicants should submit applications (3 copies) each accompanied by copies of academic transcripts,
certificates, curriculum vitae and recommendation letters from three referees to the address below, not later
than Friday 20th July 2012 at 05.00 pm. Each application letter must bear the post code of the position
applied for.
Director Human Resources,
Kyambogo University,
Records Office,
1st Floor, Administration Block
P.O. Box 1,
KYAMBOGO, KAMPALA
Job Title: Senior Planning Officer, Monitoring and Evaluation
Post Code HRM/01/12
Salary scale M5
Responsible to Director, Planning & Development
Key Duties & Responsibilities
1. Designs and implements a results-oriented monitoring and evaluation system in the University
2. Monitors and evaluates capital development projects of the University.
3. Facilitates departments, faculties and divisions in developing performance indicators for their annual 2
workplans.
4. Ensures effective and efficient implementation of development projects.
5. Monitors the progressive development of the planning processes within the various departments in the
University.
6. Monitors and evaluates the implementation of the University’s strategic plan.
7. Ensures that monthly, quarterly and annual monitoring and evaluation reports are prepared and
submitted on time.
8. Offers advice to on ways and means of improving the performance of the University.
9. Perform any other official duties as may be assigned by his/her supervisor.
Person specifications
1. At least a Masters degree in economics, planning, statistics or other relevant discipline.
2. A Bachelors degree in economics, statistics or other relevant quantitative discipline.
3. At least five years working experience in a planning department of a reputable organization.
4. Should have good communication leadership and interpersonal skills
5. Must be proficient in using relevant computer packages.
6. Should be able to work as a member of team.
7. Must be a person of high integrity.
Job Title: Senior Planning Officer, Planning and Budgeting
Post Code HRM/02/12
Salary scale M5
Responsible to Director, Planning & Development
Key Duties & Responsibilities
1. Prepares recurrent and capital development plans and budgets of various faculties and departments
and amalgamates them into university budget/plan.
2. Coordinates planning activities for maximum resource mobilization and cost effective utilization of
capital resources.3
3. Prepares fundable proposals for the University.
4. Coordinates the formulation of the University policies, their implementation and their cost
implications to the effective management of the University programs.
5. Coordinates the preparation of the University Development Budget.
6. Initiates and guides all actions aimed at improving the operations of the Planning Department.
7. Responsible for evaluation of proposals for new academic and non-academic programmes in terms of
cost effectiveness.
8. Responsible for the collaborative linkages desk in the planning and development department
9. Perform any other official duties as may be assigned by his/her supervisor.
Person specifications
1. At least a Masters degree in economics, planning, statistics or other relevant discipline.
2. A Bachelors degree in economics, statistics or other relevant quantitative discipline.
3. At least five years working experience in a planning department of a reputable organization.
4. Should have good communication leadership and interpersonal skills
5. Must be proficient in using relevant computer packages.
6. Should be able to work as a member of team.
7. Must be a person of high integrity.
Job Title: Assistant Estates Officer (Mechanical Engineering)
(One vacancy)
Post Code HRM/03/12
Salary scale M5
Responsible to Estates Officer
Key Duties & Responsibilities
1. Designs, budgets for, supervises and coordinates all mechanical works in the University.
2. Ensures that all University machines and equipment are constantly kept in good working order, detects
faults/breakages and corrects them.4
3. Monitors major capital development projects of a mechanical nature to ensure that design standards are
not being compromised.
4. Offers technical and professional advice to the Estates Officer on issues relating to mechanical
equipment, works, capital development projects and maintenance of physical infrastructure in the
University.
5. Oversees installation, operation, maintenance and repair of machines and ensures that all machines
and equipment are installed and functioning according to specifications.
6. Confers with other engineers, technicians and other personnel to implement operating procedures,
resolve mechanical system malfunctions, and provide required technical information.
7. Prepares reports for the Estates Officer as required.
8. Leads and supervises a team of engineers, technicians and craftsmen under his/her jurisdiction
9. Performs any other official duties as may be assigned by the Estates Officer
1. Masters degree in Mechanical Engineering from a recognized institution
2. Honours Bachelors degree in Mechanical Engineering.
3. Must be a member of Uganda Institution of Professional Engineers.
4. Must be a registered engineer with a valid practicing license from the Engineers Registration Board.
5. Three years experience as an engineer in a reputable organization.
6. Should have good communication, leadership and interpersonal skills
7. Must be proficient in using relevant computer packages.
8. Should be able to work as a member of team.
9. Must be a person of high integrity.
Job Title: Assistant Estates Officer (Electrical Engineering)
Post Code HRM/04/12
Salary scale M5
Responsible to Estates Officer
Key Duties & Responsibilities5
1. Designs, budgets for, supervises and coordinates all electrical works in the University.
2. Supervises and co-ordinates works of various electrical foremen, craftsmen and technicians and to
ensure that the all electrical installations are maintained in good working condition.
3. Monitors major capital development projects to ensure that design standards are not being
compromised.
4. Offers technical and professional advice to the Estates Officer on issues relating to electrical works and
electrical installations in the University.
5. Represents the Estates Officer when necessary.
6. Attends site meetings for different capital jobs and submits timely reports to Estates Officer and
Management.
7. Leads and supervises a team of engineers, technicians and craftsmen under his/her jurisdiction
8. Performs any other official duties as may be assigned by the Estates Officer.
Person Specifications
1. Masters degree in Electrical Engineering from a recognized institution
2. Honours Bachelors degree in Electrical Engineering.
3. Must be a member of Uganda Institution of Professional Engineers.
4. Must be a registered engineer with a valid practicing license from the Engineers Registration Board.
5. Three years experience as an engineer in a reputable organization.
6. Should have good communication, leadership and interpersonal skills
7. Must be proficient in using relevant computer packages.
8. Should be able to work as a member of team.
9. Must be a person of high integrity.
Position Senior Internal Auditor (1 vacancy)
Post Code HRM/05/12
Salary scale M6
Responsible to Chief Internal Auditor6
Key Duties & Responsibilities
1. Supervises, coordinates and participates in audits of University systems to ensure effectiveness controls and
accuracy of recorded data.
2. Monitors systems compliance with applicable laws, University policies and procedures.
3. Performs audits of the University operations in accordance with internal auditing professional standards.
4. Assists Chief Internal Auditor to review existing internal controls and determine whether the areas reviewed
are performing their planning, accounting, custodial and control functions in compliance with the guidelines.
5. Checks reliability of all records and information systems in the University.
6. Undertakes stock audits to ensure that stock records are at par with physical stock.
7. Undertakes audits of all university processes such as human resource management, admissions and
examinations to ensure compliance with approved university policy
8. Provides guidance, and on-the-job training to other staff in the Audit Department.
9. Performs any other official duties as may be assigned by the Chief Internal Auditor.
Person specifications
1. Must have a Masters degree in accounting and finance.
2. Must have a relevant Honours Bachelors degree.
3. Full professional accounting qualification such as CPA, ACCA, CIMA, CIA.
4. At least five years relevant experience in a reputable organization.
5. Should have good communication, leadership and interpersonal skills
6. Must be proficient in using relevant computer packages.
7. Should be able to work as a member of team.
8. Must be a person of high integrity.7
Job Title: Internal Auditor
Post Code HRM/06/12
Salary scale M6
Responsible to Chief Internal Auditor
Key Duties & Responsibilities
1. Participates in auditing of University systems to ensure effectiveness of controls and accuracy of recorded
data.
2. Monitors systems compliance with applicable laws, University policies and procedures.
3. Performs audits of the University operations in accordance with internal auditing professional standards.
4. Assists Senior Internal Auditor to review existing internal controls and determine whether the areas
reviewed are performing their planning, accounting, custodial and control functions in compliance with
the guidelines.
5. Drafts reports on audit assignments.
6. Ensures that monies advanced to various officers are properly accounted for.
7. Checks reliability of all records and information systems in the University.
8. Undertakes stock audits to ensure that stock records are at par with physical stock.
9. Undertakes audits of all university processes such as human resource management, admissions and
examinations to ensure compliance with approved university policy
10. Provides guidance, and on-the-job training to junior staff in the Audit Department.
11. Performs any other official duties as may be assigned by the Chief Internal Auditor.
Person specifications
1. Must have a Masters degree in accounting and finance.
2. Must have a relevant Honours Bachelors degree.
3. Full professional accounting qualification such as CPA, ACCA, CIMA, CIA.
4. At least three years relevant experience in a reputable organization.
5. Should have good communication, leadership and interpersonal skills
6. Must be proficient in using relevant computer packages.8
7. Should be able to work as a member of team.
8. Must be a person of high integrity.
Position Senior Legal Officer (1 vacancy)
Post Code HRM/07/12
Salary scale M5
Responsible to University Secretary
Key Duties & Responsibilities
1. Provide legal advice to the University Council, Management and other organs of the University in matters of
drafting agreements, contracts, memoranda and other legal documents.
2. Provide clear oral and written interpretation of laws and other statutory instruments relating to the
University.
3. Ensure the University compliance with the set policies, regulations and guidelines governing staff and
students of the University.
4. Liaise with other organizations managing statutory contributions/ deductions for staff and the University
such as NSSF, URA among others.
5. Advise the University Management on all matters of law.
6. Provide Secretariat services to the University Council and its committee.
7. Undertake other duties as may be assigned by University Council or Management from time to time.9
Person specifications
1. Must have a Masters degree in Law or equivalent legal qualification.
2. Bachelor degree in Law from a recognised institution.
3. Must have Diploma in Legal Practice from Law Development Centre.
4. Should be an enrolled advocate of the High Court with a valid practicing certificate
5. At least five years as a practicing lawyer/state attorney.
9. Should have good communication, leadership and interpersonal skills
10. Must be proficient in using relevant computer packages.
11. Should be able to work as a member of team.
12. Must be a person of high integrity.
Position Legal Officer (1 vacancy)
Post Code HRM/08/12
Salary scale M6
Responsible to Senior Legal Officer
Key Duties & Responsibilities
1. Provides legal advice to University management and other organs of the University in matters of drafting
agreements, contracts, memoranda and other legal documents.
2. Provides the University Council and management with clear oral and written interpretation of laws and other
statutory instruments.
3. Provides professional advice and ensures that the University complies with set policies and regulations
governing the management of human resources and students of the University.
4. Offers professional advice relating to management of staff contributions to social security/providence funds
and payment of gratuity and other terminal benefits.
5. Advises management in all matters of the law.
6. Represents the University in courts of law and effectively defends the interests of the University.
7. Offers secretariat support and legal counsel to the University Disciplinary Committee and the Staff Tribunal.10
8. Ensures that contracts between the University and suppliers/service providers are administered according to
the Laws of Uganda or any relevant international law.
9. Undertakes other official duties that may be assigned by University Council and management from time to
time.
Person specifications
1. Must have a Bachelors degree in Law obtained from a recognised institution. Candidates with masters
degree in law will have an added advantage.
2. Must have a postgraduate Diploma in Legal Practice.
3. Should be an enrolled advocate of the High Court with a valid practicing certificate.
4. At least three years as a practicing lawyer/ state attorney.
5. Should have good communication, leadership and interpersonal skills
6. Must be proficient in using relevant computer packages.
7. Should be able to work as a member of team.
8. Must be a person of high integrity.
Position Legal Assistant (1 vacancy)
Post Code HRM/09/12
Salary scale M11
Responsible to Legal Officer
Key Duties & Responsibilities
1. Prepares case files for the sub-disciplinary Committee and Staff Tribunal as instructed by the Legal Officer.
2. Delivers summons and other legal documents as directed by the legal officer.
3. Ensures that all documents in the legal section are properly filed and kept in a safe and retrievable way.
4. Performs any other duties assigned by the supervisor.
Person specifications
1. An ordinary Diploma in Law from a recognised institution.
2. Must have two years relevant experience in a reputable organisation.11
3. Should have good communication and interpersonal skills
4. Must be able to use common computer packages, such as Ms Word and Ms Excel.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.
Position Deputy Bursar (1 vacancy)
Post Code HRM/10/12
Salary scale M4
Responsible to University Bursar
Key Duties & Responsibilities
1. Manage financial systems and ensuring maximum productivity to meet the current and future financial
needs of the university
2. Initiate continuous improvement of accounting and finance processes.
3. Assisting the University Bursar in the general administration of the Finance Department section.
4. Develop team work to achieve the best finance and accounting practices
5. Ensuring that the finance function is in compliance with all national laws and internal policies and
regulations and laws.
6. Supervise accounting and finance staff and provide guidance for career and professional development.
7. Ensuring that the team delivers the highest standard of departmental and interdepartmental teamwork.
8. Manage ongoing banking relationships for optimum efficiency.
9. Develop cash flow forecasts and ensure appropriate liquidity in the university.
10. Prepare monthly, quarterly and annual financial reports with accompanying analysis.
11. Provide leadership in the development of plans and budgets.
12. Perform any other official duties as may be assigned by the University Bursar.
Person specifications
1. An Honours Bachelors degree in accounting and finance from a recognised institution12
2. Full professional qualification such as ACCA, CPA and CIMA.
3. Must have at least eight years of relevant working experience, three of which should have beenat a senior
level in a reputable organisation.
4. Should have good communication, leadership and interpersonal skills
5. Must be proficient in using relevant accounting computer packages.
6. Should be able to work as a member of team.
7. Must be a person of high integrity.
Position Assistant Bursar (1 vacancy)
Post Code HRM/11/12
Salary scale M6
Responsible to Senior Assistant Bursar
Key Duties & Responsibilities
1. Assisting the Senior Assistant Bursar in the general administration of the Income Generating Units
section.
2. Coordinating the Desk Officers for various units.
3. Taking minutes from meetings related to the money generating units.
4. Monitoring receipts of money paid in by students.
5. Communicating to Deans/Directors or Heads on fees payment status.
6. Arranging the receipts of revenue by liaising with the cash office.
7. In charge of reconciling money received and banked.
8. In charge of inspectorate team that will be inspecting the books of accounts for the various units.
9. Perform any other official duties as may be assigned by the University Bursar.
Person specifications
1. An Honours Bachelors degree in accounting and finance, or related discipline quantitative discipline from a 13
recognised institution
2. Full professional qualification such as ACCA, CPA and CIMA, or equivalent qualification.
3. Must have at least three years relevant working experience in a reputable organisation.
4. Should have good communication, leadership and interpersonal skills
5. Must be proficient in using relevant accounting computer packages.
6. Should be able to work as a member of team.
7. Must be a person of high integrity.
Position Storekeeper (3 vacancies)
Post Code HRM/12/12
Salary scale M6
Reports To Senior Procurement Officer
Key Duties & Responsibilities
1. Receiving, recording and storing supplies
2. Receiving approved requisitions and issuing stores accordingly
3. Taking stock of the various items in store.
4. Ensuring safety of supplies while in store, including but not limited to perishable goods.
5. Receiving, checking and verifying suppliers’ invoices.
6. Keeping up-to-date stock records and preparing requisite stores reports.
7. Ensuring optimum stock levels are maintained in store.
8. Any other official duty assigned by the Supervisor.
Person specifications
1. Diploma in stores and supplies management or its equivalent qualification from a recognized institution.
2. At least two years working experience in stores/supplies management in a busy institution.14
3. Should have good communication and interpersonal skills.
4. Must be proficient in using relevant computer packages.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.
Position Procurement Officer (1 vacancies)
Post Code HRM/13/12
Salary scale M6
Reports To Senior Procurement Officer
Key Duties & Responsibilities
1. To ensure that the necessary procurement documentation is in place and is properly utilized.
2. Liaise with end-user and compile all procurement requirements of the organization.
3. Guide the suppliers on procurement procedures.
4. Verify documentation relating to procurement and organize the documentation for easy use by all interested
parties.
5. Liaise with Accounts to ensure availability of procurement funds and timely payments to suppliers.
Person specifications
1. Must have at least a Masters Degree in Procurement/Purchasing and Supplies.
2. An Honors Bachelors Degree in Procurement, Business Administration, accounting and Finance, Economics
or related social science discipline
3. Must have a professional qualification from the Chartered Institute of Purchasing and Supply (CIPS) or its
equivalent.
4. Should have at least 3 years experience in procurement management in a large organization.
5. Should have good communication, leadership and interpersonal skills
6. Must be proficient in using relevant procurement computer packages.15
7. Should be able to work as a member of team.
8. Must be a person of high integrity.
Position Procurement Assistant (4 vacancies)
Post Code HRM/14/12
Salary scale M12
Reports To Procurement Officer
Key Duties & Responsibilities
1. Assist the departments and faculties of the University in general procurement duties.
2. Distribute tender documents.
3. Receive and register bids.
4. Attend to all inquiries from internal and external customers.
5. Notify bidders of the outcome of the bidding process.
6. Perform any other duties assigned by the Procurement Officer.
Person specifications
1. Must have a Diploma in Procurement and Supplies management/equivalent.
2. Should have at least two years experience in procurement work.
3. Should have good communication, leadership and interpersonal skills
4. Must be proficient in using relevant procurement computer packages.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.
Position Administrative Assistant (5 vacancy)
Post Code HRM/15/12
Salary scale M7
Responsible to Head of Department16
Key Duties & Responsibilities
1. Follow up actions required by the various university officers and provide feedback.
2. Assist in soliciting, compiling and submitting information required from teaching and non-teaching
departments
3. Supervise the support staff and ensure office records are properly kept.
4. Prepare agendas and make arrangements for committee meetings.
5. Attend meetings as requested and Provide secretariat support to various committees and meetings
6. Compile, transcribe and distribute minutes of meetings.
7. Conduct research, compile data and prepare papers for consideration and presentation to the Management
or Council Committees.
8. Register students and issue examination cards as instructed by the supervisor
9. Perform other duties as assigned by the supervisor
Person Specifications
1. Must have an Honours Bachelors degree or its equivalent from a recognised institution.
2. Should have two years of relevant experience.
3. Should have good communication and interpersonal skills
4. Must be able to use common computer packages, such as Ms Word and Ms Excel.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.17
Position Data Entry Operator (7 vacancies)
Post Code HRM/16/12
Salary scale M12
Responsible to Academic Registrar
Key Duties & Responsibilities
1. To enter data in approved forms both manual and electronic
2. File students’ applications and other relevant documents as directed by the Supervisor
3. Respond to clients’ inquiries about the University programmes as directed by the Supervisor
4. Any other duties assigned by the Supervisor
Person specifications
1. Must have a diploma in Computer Science or its equivalent obtained from a recognised institution
2. At least two years experience in a reputable institution.
3. Should have good communication and interpersonal skills
4. Must be proficient in using computer packages and programming.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.
Position Assistant Technician, Chemistry (2 vacancies)
Post Code HRM/17/12
Salary scale M12
Responsible to Head of Department
Key Duties & Responsibilities
1. Ensures that only eligible laboratory users access the laboratory/workshop.
2. Gives the necessary assistance to laboratory users.
3. Prepares Chemistry lab re-agents as required by the Supervisor
4. Ensures that all the equipment is kept clean and in good condition.18
5. Prepares laboratory reagents as required by the lecturers.
6. Ensures safe disposal of hazardous laboratory substances and wastes.
7. Keeps record of stock and requisitions for necessary supplies for laboratory use.
8. Performs other duties assigned by lecturers and the Head of Department.
Person specifications
1. Must have an Ordinary Diploma in Laboratory Science Technology, Chemistry.
2. At least two years of relevant experience.
3. Should have good communication and interpersonal skills
4. Must be proficient in using computer packages.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.
Position Assistant Technician, Human Nutrition and Home Economics (1 vacancies)
Post Code HRM/18/12
Salary scale M12
Responsible to Senior Technician
Key Duties & Responsibilities
1. Ensures that only eligible users access the laboratory/workshop.
2. Gives the necessary assistance to workshop users.
3. Prepares workshop materials and chemicals as required by the Supervisor/lecturers
4. Ensures that all the workshop equipment is kept clean and in good condition.
5. Ensures safe disposal of hazardous laboratory substances and wastes.
6. Keeps record of stock and requisitions for necessary supplies for laboratory use.
7. Performs other duties assigned by Senior Technician, Lecturers and the Head of Department.19
Person specifications
1. Must have an Ordinary Diploma in Catering, Foods and Beverages or Food Processing.
2. At least two years of relevant working experience.
3. Should have good communication and interpersonal skills
4. Must be proficient in using computer packages.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.
Position Technician, Motor Vehicle (1 vacancies)
Post Code HRM/19/12
Salary scale M11
Responsible to Senior Technician
Key Duties & Responsibilities
1. Ensures that only eligible laboratory users access the laboratory/workshop.
2. Gives the necessary assistance to workshop users.
3. Prepares workshop materials and chemicals as required by the Supervisor/lecturers
4. Ensures that all the workshop equipment is kept clean and in good condition.
5. Ensures safe disposal of hazardous laboratory substances and wastes.
6. Keeps record of stock and requisitions for necessary supplies for laboratory use.
7. Performs other duties assigned by lecturers and the Head of Department.
Person specifications
1. Must have Higher Diploma in Mechanical Engineering with an Advanced Craft Certificate in Motor Vehicle
from a recognised institution.
2. At least two years of relevant working experience.
3. Should have good communication and interpersonal skills 20
4. Must be proficient in using computer packages.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.
Position Senior Technician, Refrigeration (1 vacancy)
Post Code HRM/20/12
Salary scale M7
Responsible to Head of Department
Key Duties & Responsibilities
1. Ensures that only eligible laboratory users access the laboratory/workshop.
2. Gives the necessary assistance to workshop users.
3. Prepares workshop materials and chemicals as required by the Supervisor/lecturers
4. Ensures that all the workshop equipment is kept clean and in good condition.
5. Ensures safe disposal of hazardous laboratory substances and wastes.
6. Keeps record of stock and requisitions for necessary supplies for laboratory use.
7. Performs other duties assigned by Lecturers and the Head of Department.
Person specifications
1. Must have a bachelors degree in Environmental Engineering and Management
2. Must have an Ordinary Diploma in refrigeration and air conditioning or its equivalent from a recognised
institution.
3. At least two years of relevant working experience.
4. Should have good communication and interpersonal skills
5. Must be proficient in using computer packages.
6. Should be able to work as a member of team.
7. Must be a person of high integrity.21
Position Assistant Technician, Art and Design (3 vacancies)
Post Code HRM/21/12
Salary scale M12
Responsible to Head of Department
Key Duties & Responsibilities
1. Ensures that only eligible laboratory users access the laboratory/workshop.
2. Gives the necessary assistance to workshop users.
3. Prepares workshop materials and chemicals as required by the Supervisor/lecturers
4. Ensures that all the workshop equipment is kept clean and in good condition.
5. Ensures safe disposal of hazardous laboratory substances and wastes.
6. Keeps record of stock and requisitions for necessary supplies for laboratory use.
7. Performs other duties assigned by Lecturers and the Head of Department or Senior Technician
Person specifications
1. Must have an Ordinary Diploma in Art and Design or its equivalent from a recognised institution.
2. At least two years of relevant working experience.
3. Should have good communication and interpersonal skills
4. Must be proficient in using computer packages.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.22
Position Technician, Civil and Building Engineering (1 vacancy)
Post Code HRM/22/12
Salary scale M11
Responsible to Head of Department
Key Duties & Responsibilities
1. Ensures that only eligible workshop users access the workshop.
2. Gives the necessary assistance to laboratory/workshop users.
3. Ensures that all the workshop equipment is kept clean and in good condition.
4. Ensures safe disposal of hazardous laboratory/workshop substances and/or wastes.
5. Keeps record of stock and requisitions for necessary supplies for laboratory/workshop use
6. Prepares teaching/learning materials as required by the supervisor and other lecturers
7. Performs any other official duties that may be assigned by the supervisor.
Person specifications
1. Must have a Higher Diploma in Civil/Building Engineering or its equivalent from a recognised institution.
2. At least two years of relevant experience in a reputable organization.
3. Should have good communication and interpersonal skills
4. Must be proficient in using computer packages.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.23
Position Assistant Technician, Civil and Building Engineering (1 vacancy)
Post Code HRM/23/12
Salary scale M12
Responsible to Head of Department
Key Duties & Responsibilities
1. Ensures that only eligible workshop users access the workshop.
2. Gives the necessary assistance to laboratory/workshop users.
3. Ensures that all the workshop equipment is kept clean and in good condition.
4. Ensures safe disposal of hazardous laboratory/workshop substances and/or wastes.
5. Keeps record of stock and requisitions for necessary supplies for laboratory/workshop use
6. Prepares teaching/learning materials as required by the supervisor and other lecturers
7. Performs any other official duties that may be assigned by the supervisor.
Person specifications
1. Must have an Ordinary Diploma in Civil/Building Engineering or its equivalent from a recognised
institution.
2. At least two years of relevant experience in a reputable organization.
3. Should have good communication and interpersonal skills
4. Must be proficient in using computer packages.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.
Position Assistant Technician, Physics (2 vacancies)
Post Code HRM/24/12
Salary scale M1224
Responsible to Senior Technician
Key Duties & Responsibilities
1. Ensures that only eligible laboratory users access the laboratory/workshop.
2. Gives the necessary assistance to laboratory users.
3. Prepares Physics laboratory reagents and equipment as required by the Supervisor and/or lecturers
4. Ensures that all laboratory/workshop equipment is kept clean and in good condition.
5. Ensures safe disposal of hazardous laboratory substances and wastes.
6. Keeps record of stock and requisitions for necessary supplies for laboratory/workshop use.
7. Performs other duties assigned by lecturers and the Head of Department.
Person specifications
1. Must have an Ordinary Diploma in Laboratory Science Technology, Physics.
2. At least two years of relevant experience.
3. Should have good communication and interpersonal skills
4. Must be proficient in using computer packages.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.
Position Assistant Technician, Biology (2 vacancies)
Post Code HRM/25/12
Salary scale M12
Responsible to Senior Technician
Key Duties & Responsibilities
1. Ensures that only eligible laboratory users access the laboratory/workshop.
2. Gives the necessary assistance to laboratory users. 25
3. Prepares Physics laboratory reagents and equipment as required by the Supervisor and/or lecturers
4. Ensures that all laboratory/workshop equipment is kept clean and in good condition.
5. Ensures safe disposal of hazardous laboratory substances and wastes.
6. Keeps record of stock and requisitions for necessary supplies for laboratory/workshop use.
7. Performs other duties assigned by lecturers and the Head of Department.
Person specifications
1. Must have an Ordinary Diploma in Science Technology ( Biology), or its equivalent
2. At least two years of relevant experience.
3. Should have good communication and interpersonal skills
4. Must be proficient in using computer packages.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.
Position Assistant Technician, Computer Science (10 vacancies)
Post Code HRM/26/12
Salary scale M12
Responsible to Head of Department
Key Duties & Responsibilities
1. Ensures only eligible computer users come into the Laboratory.
2. Ensures that all computer users are given the necessary assistance.
3. Ensures that all the computers are kept in good condition.
4. Ensure timely servicing of the computers
5. Maintain a register of all lab users
6. Performs any other official duties that may be assigned by the supervisor.26
Person specifications
1. Must have a Diploma in Computer Science or its equivalent.
2. At least two years relevant working experience.
3. Should have good communication and interpersonal skills
4. Must be proficient in using computer packages.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.
Position Senior ICT Technician, (1 vacancy)
Post Code HRM/27/12
Salary scale M12
Responsible to ICT Coordinator
Key Duties & Responsibilities
1. Planning for database security, growth and improvement.
2. Planning, installing and managing a disaster recovery system.
3. Performs the role of systems administrator in the University.
4. Provide technical support to e-campus system, finance management system, biometrics access system and
CCTV surveillance system.
5. Planning and expanding the WAN and LAN systems.
6. Identifying, installing and managing operating systems and other system software.
7. Ensure backup and recovery strategies are in place and effective.
8. Ensure timely servicing of the computers
9. Performs any other official duties that may be assigned by the supervisor.
Person specifications
1. Must have an Honours Bachelors degree Computer Science or its equivalent.27
2. Should have advanced knowledge of computer security systems.
3. At least two years relevant working experience in designing and management data bases and ICT networks.
4. Should have good communication and interpersonal skills
5. Must be proficient in using computer packages.
6. Should be able to work as a member of team.
7. Must be a person of high integrity.
Position Assistant ICT Technician, (2 vacancies)
Post Code HRM/28/12
Salary scale M12
Responsible to ICT Coordinator
Key Duties & Responsibilities
1. Installation and management of operating systems and other software.
2. Provide technical support to e-campus system, finance management system, biometrics access system and
CCTV surveillance system.
3. Installing and managing operating systems and other system software.
4. Ensure backup and recovery strategies are in place and effective.
5. Ensure timely servicing of university computers
6. Performs any other official duties that may be assigned by the supervisor.
Person specifications
1. Must have an in Diploma in Computer Science or its equivalent.
2. At least two years relevant working experience in software and hardware installation, troubleshooting,
remote diagnostics and automatic test equipment.
3. Should have good communication and interpersonal skills
4. Must be proficient in using computer packages.28
5. Should be able to work as a member of team.
6. Must be a person of high integrity.
Position Braille secretary
Post Code HRM/29/12
Salary scale M11
Responsible to Head of Department, Special Needs Education
Key Duties & Responsibilities
1. Translates staff and students’ documents to Braille.
2. Gives necessary assistance to 28raille users.
3. Ensures that all the 28raille equipment is kept clean and in good condition.
4. Performs any other official duties that may be assigned by the supervisor.
Person specifications
1. Must have a Diploma in Braille/Secretarial Science or its equivalent with two years of relevant experience.
2. Must have knowledge of computer packages for the blind: JAWS, DUXBURY
3. Should be proficient in Braille Mathematics and English.
4. Should have good communication and interpersonal skills
5. Must be proficient in using computer packages.
6. Should be able to work as a member of team.
7. Must be a person of high integrity.29
Job Title: Farm Manager
Post Code HRM/30/12
Salary scale M6
Responsible to Head of Department, Agriculture
Key Duties & Responsibilities
1. In-charge of the day-to-day management of the farm.
2. Laying out strategies and plans to improve the units at the farm for increased revenue.
3. Liaise with the Head of Agriculture Department in having structures and activities in place that will make
the teaching of practical agriculture possible.
4. Advise the University Administration on farm requirements.
5. Co-ordinate the procurement of farm inputs and keeping records of what is bought.
6. Co-ordinate farm sales and ensure that all revenue collected is receipted and banked.
7. Budgets for the farm and ensures that the budget is followed.
8. Ensure that all livestock are healthy, productive and are accounted for.
9. Prepare the farm for students’ practical work.
10. Perform any other official duties as may be assigned by the Head of Department.
Person specifications
1. Must have Masters Degree in agriculture or Crop Science or Animal Science or its equivalent from a
recognized institution.
2. Should have Five years experience working on institutional farm.
3. Should have good communication and interpersonal skills
4. Must be proficient in using relevant computer packages.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.30
Job Title: Farm Foreman, Crop Science (1 vacancy)
Post Code HRM/31/12
Salary scale M12
Responsible to Farm Manager
Key Duties & Responsibilities
1. Ensures fields are prepared in time for planting crops.
2. Selects and procures planting materials and supervises planting, weeding and harvesting.
3. Ensures that crops are kept free from parasites, pests, and disease.
4. Ensures that harvested produce is stored in a safe place free from vermin.
5. Supervises and guides other farm workers in crop husbandry.
6. Responsible for miscellaneous jobs on the crop farm.
7. Performs any other official duties assigned by the supervisor
Person specifications
1. The successful candidate should have a Diploma in Crop Science from recognised institution.
2. Three years experience in a similar position on a farm.
3. Should have good communication, leadership and interpersonal skills
4. Must be proficient in using relevant computer packages.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.
Job Title: Farm Foreman, Animal Science (1 vacancy)
Post Code HRM/32/12
Salary scale M12
Responsible to Farm Manager31
Key Duties & Responsibilities
1. Ensures milking and feeding of animals/birds as required.
2. Ensures cleanliness of the calf-pen and poultry house.
3. Ensure the cleanliness of milking/feeding utensils.
4. Ensure that sick animals/birds are isolated and treated
5. To be responsible for miscellaneous jobs of a diary and poultry farm e.g. fence repair, vaccination.
6. Performs any other official duties assigned by the supervisor
Person specifications
1. The successful candidate should have a Diploma in Animal Husbandry from recognised institution.
2. Three years experience in a similar position on a dairy farm.
3. Should have good communication, leadership and interpersonal skills
4. Must be proficient in using relevant computer packages.
5. Should be able to work as a member of team.
6. Must be a person of high integrity.
Job Title: Office Attendant (30 vacancy)
Post Code HRM/33/12
Salary scale M15
Responsible to Secretary
Key Duties & Responsibilities
1. Opens and closes offices on time
2. Keeps the office as well as the equipment, furniture and fittings clean.
3. Prepares and serves tea and other refreshments to staff and keeps pantry equipment and utensils clean.
4. Delivers messages/errands to various offices within and outside the University.
5. Maintains office filing and storage systems under the supervision of the Secretary.32
6. Performs any other official duties assigned by the Head of Department and/or Secretary.
Person specifications
1. The successful candidate must have completed UCE (O’ level) certificate with Credits in Mathematics and
English.
2. At least two years working experience in a similar position.
3. Should have good communication, and interpersonal skills
4. Should be able to use relevant computer packages.
5. Must be a person of high integrity.
Job Title: Kitchen Attendant (30 vacancy)
Post Code HRM/34/12
Salary scale M15
Responsible to Domestic Bursar
Key Duties & Responsibilities
1. Prepare and serve meals for the students
2. Keep the kitchen and surrounding area clean
3. Clean cooking equipment and utensils.
4. Performs any other official duties assigned by the Supervisor
Person specifications
1. Must have completed UCE (O’ level) certificate with a credit in English.
2. At least two years working experience in a similar position.
3. Should have good communication, and interpersonal skills
4. Must be a person of high integrity33
Job Title: Herdsman (8 vacancies)
Post Code HRM/35/12
Salary scale M15
Responsible to Farm Foreman
Key Duties & Responsibilities
1. To milk and feed animals/birds.
2. Measure, record, and sell milk.
3. Clean the calf-pen and take animals for grazing.
4. Wash and disinfect milking shed and milking/feeding utensils.
5. Restrain sick animals/birds during treatment and isolate cows’ insemination.
6. To be responsible for miscellaneous tasks of a diary/poultry farm e.g. fence repair, vaccination.
7. Ensure security of all university property in the farm including crops, animals, birds and other supplies.
8. Apprehend and question suspects for proper for proper identification.
9. Report theft cases and prepare reports to the authorities.
10. Patrol premises to ensure maximum security.
11. Performs any other official duties assigned by the Supervisor
Person specifications
1. The successful candidate should have at least an O’ level Certificate
2. Two years’ experience in a similar position on a dairy farm of not less than 20 cows/1,000 birds will be an
added advantage.
3. Should be a good timekeeper and able to communicate effectively.34
Job Title: Driver (6 vacancies)
Post Code HRM/36/12
Salary scale M15
Responsible to Transport Officer
Key Duties & Responsibilities
1. Drives University vehicle as instructed by the Transport Officer.
2. Records the movement of the vehicle in the Log Book.
3. Keeps the vehicle clean and in sound working state
4. Responsible for vehicle while on duty
5. Monitors the mechanical condition of the vehicle and reports any faults/defects to ensure it is maintained
in good working conditions.
6. Reports the vehicle’s next servicing in time.
7. Performs any other duties assigned by the supervisor
Person specifications
1. Must have an O’ level Certificate with a valid driving permit with a credit in English and a valid driving
permit.
2. A certificate in Defensive Driving will be an added advantage.
3. Having a multiple class driving permit (including heavy vehicles) will be an added advantage.
4. Knowledge and skills in motor vehicle mechanics will be an added advantage.
5. Must have at least five years driving experience.
6. Must be a person of high integrity.
Job Title: Head Teacher, Child study Centre (1 vacancy)
Post Code HRM/37/12
Salary scale M735
Responsible to Head of Department of Psychology
Key Duties & Responsibilities
1. To formulate overall aims and objectives for the school and design policies for their implementation
2. To monitor, evaluate and review the effects of policies, priorities and targets of the school in practice and
take action if necessary.
3. To ensure that all pupils receive a good quality education through a programme designed to promote a
stimulating style of learning in a safe and healthy school environment.
4. To ensure that learning is at the centre of strategic planning and resource management.
5. To implement and sustain effective systems for the management of staff performance, incorporating
appraisal and targets for teachers, including targets relating to pupils’ achievement.
6. To maximise the contribution of staff to improve the quality of education provided and standards achieved
and ensure that constructive working relationships are formed between staff and pupils.
7. To provide information about the work and performance of staff and identify their development needs.
8. Lead and supervise the rest of the staff in the day to day running of the school
Person specifications
(i) Bachelor of Education in Early Childhood Education from a recognized institution
(ii) Should have at least five years experience in nursery teaching.
(iii) Good communication leadership and interpersonal skills.
(iv) Proficiency in using relevant computer applications
(v) Should be a person of high integrity.36
Job Title: Nursery Teacher, Special Needs Education (1 Vacancy)
Post Code HRM/38/12
Salary scale M12
Responsible to Head of Department, Special Needs Education
Key Duties & Responsibilities
1. Should be able to teach children with different impairments.
2. Prepare lessons, teach and mark children’s exercises and tests.
3. Assess children with short and long term difficulties and work with colleagues to recommend solutions.
4. Carry out administrative roles, including updating and maintaining records on pupils' progress
5. Any other duty assigned by the supervisor
Person specifications
1. Must have a Diploma in Special Needs Education or its equivalent.
2. Should have two years experience in handling children with special needs.
3. Good communication leadership and interpersonal skills.
4. Should be a person of high integrity.
Job Title: Nursery Teacher (1 Vacancies)
Post Code HRM/39/12
Salary scale M12
Responsible to Head Teacher
Key Duties & Responsibilities
1. Prepare lessons and other learning resources,
2. Developing and implementing lessons plans/work schemes
3. Teach and mark the children’s exercises and tests.37
4. Provides a safe and stimulating environment that facilitates learning
5. Organises and supervises play and work activities.
6. Liaises with parents/carers, visitors and professionals in activities that require their involvement.
7. Builds and maintain confidence amongst such children
8. Maintains records and monitoring and recording the children’s progress
Person specifications
1. Must have at least a Diploma in Nursery Teaching from a recognized institution.
2. Should have two years experience in handling nursery teaching
3. Good communication leadership and interpersonal skills.
4. Should be a person of high integrity.
Job Title: Day Care Attendant (1 Vacancy)
Post Code HRM/40/12
Salary scale M13
Responsible to Head Teacher
Key Duties & Responsibilities
1. Take care of health and safety of the children.
2. Bath and feed children.
3. Monitor and observe children as they play.
4. Clean the offices/classrooms.
5. Carry out any other duty as assigned by the Head Teacher.
Person specifications
1. Must have a Certificate in Nursery Teaching or equivalent qualification.
2. Should have two years experience in handling children.38
5. Good communication leadership and interpersonal skills.
3. Should be a person of high integrity.
Job Title: Library Assistant (10 Vacancies)
Post Code HRM/41/12
Salary scale M12
Responsible to Senior Assistant Librarian
Key Duties & Responsibilities
1. Responsible for providing the Circulation Desk, Reserve, Reference and resource centre.
2. Checks reading materials out of and back into the Library
3. In charge of shelving and Shelf reading
4. Compile charging and discharging statistics
5. Issues overdue notices and reminders to library users.
6. Ensures that defaulters are brought to the attention of Assistant Librarians.
7. Ensures security of Library stock
8. Ensures only eligible Library users come into the Library.
9. Ensures that accurate records of Library users are kept.
10. Maintain the Library Catalogue.
11. Performs any other official duties that may be assigned by the supervisor
Person Specifications
1. Must have a Diploma in Library and Information Science or equivalent qualification.
2. At least three years relevant working experience.
3. Must be proficient in using relevant computer packages.
4. Good communication leadership and interpersonal skills.
5. Should be a person of high integrity.39
Job Title: Library Attendant (14 vacancies)
Post Code HRM/42/12
Salary scale M13
Responsible to Assistant Librarian
1. Dusts and shelves reading materials and ensure that all reading materials are kept clean and tidy.
2. Shelving and re-shelving books and other reading materials.
3. Ensures only eligible Library users come into the Library.
4. Ensures security of Library stock
5. Performs any other official duties that may be assigned by the supervisor
Person specifications
1. Must be a holder of a certificate in Library and Information Science.
2. At least two years working experience in an institutional/ school library
3. Must be proficient in using relevant computer packages.
4. Good communication leadership and interpersonal skills.
5. Should be a person of high integrity.
Job Title: Records Assistant (10 Vacancies)
Post Code HRM/43/12
Salary scale M12
Responsible to University Secretary
Key Duties & Responsibilities
1. Maintain and preserve the records and information management system.40
2. Ensure safety and accuracy of office records in the University.
3. Ensure that all staff or students in the University have personal information clearly documented in their
personal files.
4. Sort and Classify records
5. Identify records that need to be transferred to the archives and recommend to the supervisor accordingly.
6. Maintain order and cleanliness of the records office.
7. Retrieve and avail personal files of staff as required by user departments/ personnel.
8. Carry out any other official duties as assigned by the supervisor.
Person specifications
1. Must hold a Diploma in Records Management or Library and Information Science or Archives Management.
2. At least two years relevant experience records management in a formal organization.
3. Must be proficient in using relevant computer packages.
4. Good communication leadership and interpersonal skills.
Job Title: Craftsman (Printery) (2 vacancy)
Post Code HRM/44/12
Salary scale M13
Responsible to Deputy Registrar Examinations
Key Duties & Responsibilities
1. Print all internal and external examinations and related documents
2. Ensure that the printing machines and all accessories are well maintained
3. Ensure that the printing unit and all property therein is accounted for regularly
4. Ensure the work environment is well maintained and cleaned regularly41
5. Any other official duty assigned by the supervisor
Person specifications
1. Craft certificate in printing technology or its equivalent.
2. UCE, O’ level with credit in English
3. Experience in operating heavy duty printing equipment is desirable.
4. Should have skills in typesetting
5. Should be proficient in using computer applications.
6. Good communication leadership and interpersonal skills.
7. Should be a person of high integrity.
Job Title: Receptionist (2 vacancy)
Post Code HRM/45/12
Salary scale M13
Responsible to Senior Assistant Secretary
Key Duties & Responsibilities
1. Directs University clients to the right offices.
2. Receives telephone calls and provides required information or directs the call to the right office.
3. Maintains records and files under his or her jurisdiction as directed by the supervisor.
4. Receives and answers emails from customers providing required information.
5. Any other official duty assigned by the supervisor
Person specifications
1. Craft certificate in printing technology or its equivalent.
2. UCE, O’ level with credit in English
3. Experience in operating heavy duty printing equipment is desirable.42
4. Should have skills in typesetting
5. Should be proficient in using computer applications.
6. Good communication leadership and interpersonal skills.
7. Should be a person of high integrity.
Job Title: Laboratory Attendant, Chemistry (2 vacancies)
Post Code HRM/46/12
Salary scale M13
Responsible to Technician
Key Duties & Responsibilities
1. Maintains cleanliness in the laboratory
2. Keeps lab equipment clean, secure and tidy.
3. Disposes waste products as directed by the supervisor.
4. Any duty assigned by the supervisor.
Person specifications
1. Must have a certificate in Science Laboratory Technology, Chemistry
2. Two years working experience in a laboratory environment.
3. Must have good communication and interpersonal skills.
4. Must be a person of high integrity.
Job Title: Laboratory Attendant, Biology (2 vacancies)
Post Code HRM/47/12
Salary scale M13
Responsible to Technician43
Key Duties & Responsibilities
5. Maintains cleanliness in the laboratory
6. Keeps lab equipment clean, secure and tidy.
7. Disposes waste products as directed by the supervisor.
8. Any duty assigned by the supervisor.
Person specifications
5. Must have a certificate in Science Laboratory Technology, Biology
6. Two years working experience in a laboratory environment.
7. Must have good communication and interpersonal skills.
8. Must be a person of high integrity.
