Job Title:PROGRAMME ASSISTANT - MANAGEMENT SUPPORT UNIT (RE-ADVERTISED)
Location : Kampala, UGANDA
Application Deadline : 12-Jun-12
Type of Contract : FTA Local
Post Level : GS-5
Languages Required :
English
Starting Date :
(date when the selected candidate is expected to start) 01-Jul-2012
Duration of Initial Contract : 1 Year
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Background
Under the overall guidance of the Country Director and direct supervision of the Monitoring and Evaluation Specialist, the Programme Assistant supports the Management Support Unit (MSU) in facilitating the implementation of the Country Programme Document (CPD), and Country Programme Action Plan (CPAP), with its associated projects and programmes. The main role of the M&E Programme Assistant is to ensure the optimal support function of the MST in substantive and financial monitoring of the CPAP programmes including effective monitoring of implementation. The Programme Assistant supports the team in strategic planning and identification of new programme areas while ensuring consistency with UNDAF/CPD priorities and creative responses to emerging challenges and opportunities.
The Programme Assistant works in close collaboration with the Operations team in the Country Office (CO), Programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society to successfully implement the UNDP programme.
Duties and Responsibilities
Summary of Key Functions:
Support to the effective monitoring and application of lessons learned for support to the strategic direction of UNDP programme;
Support to the MSU through the provision of detailed information of the status of implementation of CO programme and facilitates the supervision of the Management Support Programme team;
Facilitates and supports strategic partnerships and resource mobilization;
Supports and assists in the provision of top quality M&E policy advice services to the Government and facilitation of knowledge building and management.
The Programme Assistant supports the strategic direction of UNDP M&E programme focusing on achievement of the following results:
Facilitates and assists in the analysis of the political, social and economic situation in the country and collaborative preparation/revision of the monitoring and Evaluation frameworks of the CCA, UNDAF, CPD, CPAP, AWP and other related documents;
Supports the identification of strategic effective evaluation strategies for the programme;
Supports the operationalization of UNDAF/CPD monitoring and evaluation process in collaboration with the main partners and other UN Agencies. Facilitates the Identification of possibilities for joint programming;
Assists and supports the analysis and presentation of UNDP M&E policies and their implementation in the Country Office;
Supports the CO M&E process mapping and establishment of internal Standard Operating Procedures in Results Management, control of the workflows in the Programme Unit.
Ensures effective support to the management of the CO M&E programme and focusing on supporting quality control of the M&E process of the full cycle of programming from formulation to implementation achieving the following results:
Supports the effective application of RBM tools, establishment of management targets (BSC) and monitoring achievement of results;
Supports the design and formulation of CO M&E programme within the area of responsibility, translating UNDP priorities into local interventions. Coordination of programme implementation with the executing agencies;
Supports the strategic oversight of planning, budgeting, implementing and monitoring of the programme, tracking use of financial resources in accordance with UNDP rules and regulations;
Supports the effective monitoring, measuring the impact of the CO programme and evaluation. Constant monitoring and analysis of the programme environment, timely readjustment of programme;
Supports the implementation, in association with participating UN agencies, the Harmonized Approach to Cash Transfers (HACT), follow up on audit recommendations. And ensure that all exceptions are timely reported;
Assists in ensuring that reports are regularly prepared on activities, outputs and outcomes;
Supports the organization of cost-recovery system for the services provided by the CO to projects in close collaboration with Operations Manager;
Assists in ensuring the preparation of lessons learned reports from the monitoring and evaluation processes.
Facilitates the establishment and maintenance of strategic partnerships and supports the resource mobilization focusing on achievement of the following results:
Support the implementation of the CO partnerships and resources mobilization strategies through effective, high quality and timely financial and substantive reports on cost sharing resources and their programming to achieve programme outcomes;
Supports the creation and coordination of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society etc.
Assists in the determination of programmatic areas of cooperation, based on strategic goals of UNDP and lessons learned from M&E processes, country needs and donors’ priorities;
Assists in the analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for cost-sharing.
Supports the provision of top quality M&E advisory services and facilitation of knowledge building and management focusing on achievement of the following results:
Supports the identification of sources of information related to M&E and policy-driven issues. Identification and synthesis of best practices and lessons learned directly linked to programme country policy goals;
Assists and facilitates the coordination of development of policies and institutions that will address the country’s problems and needs in collaboration with the Government and other strategic partners;
Supports the establishment of M&E advocacy networks at national level and linked to international networks. Relevant, high-impact M&E advocacy campaigns are implemented with key partners;
Supports the provision of CO sound contributions to knowledge networks and communities of practice;
Supports and facilitates the organization of training programmes for the operations/ projects staff on Finance and M&E processes.
Impact of Results:
The key results have an impact on the overall success of the country programme and reaching UNDAF/ CPD goals. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.
Competencies
Corporate Competencies:
Demonstrates integrity by modeling the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Functional Competencies:
Knowledge Management and Learning:
Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example;
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness:
Ability to lead strategic planning, results-based management and reporting;
Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources;
Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery;
Good knowledge of the Results Management Guide and Toolkit;
Good ICT skills, knowledge of Atlas;
Ability to implement new systems and affect staff behavioral/ attitudinal change.
Management and Leadership:
Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrates good oral and written communication skills;
Demonstrates openness to change and ability to manage complexities.
Required Skills and Experience
Education:
Post Secondary Education and preferably with Certificate/Diploma in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field;
Prince2 Training and Certification, RMG.
Experience:
5 years of relevant experience at the national level in providing management support, hands-on experience in supporting programme teams implementing development projects and supporting establishment of inter-relationships among international and national governments;
Experience in the usage of computers and office software packages, experience in handling of web based management systems.
Language Requirements:
Fluency in written and spoken English;
Fluency in the national language of the duty station.
NOTE: PREVIOUS CANDIDATES ARE NOT REQUIRED TO REAPPLY.
How to Apply;
http://jobs.undp.org/cj_view_job.cfm?cur_job_id=30229
