Job Title: Financial Administrator
Job Description
Financial Administrator – Full-time position based in Gulu
Oxfam, a confederation of 17 affiliated members is committed to ridding the world of poverty. We have a conviction that people are well capable of building a livelihood without poverty on their own, once given the chance to do so.
This is why we support local projects in developing countries, why we lobby governments and companies to take into account the interests of the poorest people, and why we campaign to involve men and women all over the world in our work. Oxfam works with partners to increase its impact on development issues.
Oxfam Novib, a member of Oxfam Confederation active in Uganda is looking for a:
Financial Administrator – Full-time position based in Gulu
Purpose of the job
Reporting to the Programme Coordinator, the Financial Administrator is to arrange and maintain the financial and administration aspects of the Project office in such a way that the financial Project plans & Project budgeting, accounting, support and administrative services for the running of the Project and Project office are efficient and effective according to the set Oxfam standards and procedures.
Main tasks
Contribute to and advise the Internet Now! Programme Coordinator on how to implement effective financial and administrative systems and procedures including control mechanisms. To ensure that relevant policy and procedures documents are applied accurately, reviewed regularly and kept up to date;
Periodically monitor Project spending of the 4 Project partners and performance of the Project office and revise where needed the (financial) planning in cooperation with the Internet Now! Programme Coordinator. To record this in the management information systems. In cooperation with the Internet Now! Programme Coordinator, prepare the reports for the Coordination Committee;
Arranges the execution of all Project office running costs and processes consultancy fees, salaries invoices, declarations etc in line with on the Project budget;
Carry out the administration of all data on payments and receipts; record all financial mutations. To reconcile bank and cash flow status and maintain contact with the bank regarding financial transactions;
Manage procurement and logistics functions to ensure full compliance and application of standard Oxfam Novib procurement procedures;
Ensure timely compliance with (financial) Project planning & budgeting, reporting and auditing requirements and co-ordinate with
HQ Senior Financial Officer, the Finance Department / Q&C at HQ in The Hague, Financial Support Manager Oxfam CO and in- and external auditors to resolve any relevant issues;
Carry out (un)expected internal financial audits according to the accounting manual;
To review and analyze Oxfam Novib’s Project Office’s compliance with all local laws (e.g. tax registration and labour laws) and all leases. Ensures good record keeping of all contracts concluded by the Project Office;
You have
A recognised accountancy qualification;
A substantial prior accounting experience including budgeting, year-end accounting, provision and development of financial reporting, preferably in a development agency
A high level of initiative and a problem solving approach;
Attention to detail, ability to work under pressure and think and plan ahead;
Good communication and interpersonal skills on various levels: Internet Now! Project staff of the 4 Project partners, Oxfam Country Office in Kampala and Oxfam Novib Head Quarters in The Hague;
Understanding of ethics and codes of practice and IHL/ independence/impartiality, respect for Oxfam values;
An active commitment to promoting gender equity and the interests of marginalised people in all aspects of an organisation’s work;
Fluency in spoken and written English and Luo;
Extensive Microsoft Office experience skills and experience with accounting packages;
How to Apply
Are you interested in these positions? Please send your CV with a covering letter (do not submit certificates) explaining how you meet the required competencies no later than 27th July 2012. Interested Ugandan Nationals should submit their applications in writing to: kampalajobs@oxfam.org.uk.
For more detailed information about Oxfam Novib please visit our website www.oxfamnovib.nl
Only short-listed candidates whose applications respond to the above criteria will be contacted for test and interview.
