Job Title: Program Administrative Assistant
People Performance Group
Job Description
Program Administrative Assistant
For over 45 years and in 145 countries, ACDI/VOCA has empowered people in developing and transitional nations to succeed in the global economy. Based in Washington, D.C., ACDI/VOCA is a nonprofit international development organization that delivers technical and management assistance in agribusiness, financial services, enterprise development, community development and food security in order to promote broad-based economic growth and vibrant civil society.
Program Administrative Assistant
Main Purpose of the Job
The Program Administrative Officer will be responsible for guiding the administrative management of our Literacy Enhancement and Rural Nutrition (Uganda-LEARN) program, and will report to the Chief of Party. S/He will supervise six support staff (5 Drivers and 1 Office Cleaner). The position will be based in Soroti.
Key Responsibilities:
Carry out procurement exercises in compliance with the appropriate ACDI/VOCA procurement rules and regulations.
Ensure that the procurement tracker is updated and circulated to Heads of Departments.
Collate all procurement requests generated from the quarterly work planning sessions and enter this into the procurement tracker.
Draft and present RFQ to the Chief of Party and or Deputy Chief of Party for review and signature prior to distribution to potential suppliers.
Draft a procurement Memo complete with signed supporting documents for review and or approval by the COP and or DCOP.
Maintain a database of hotels rooms and services rates throughout the program area.
Ensure timely procurement for office supplies and maintain minimum stock levels for key items.
Ensure that all staff are aware of and follow program responsibilities and operating procedures regarding vehicle usage.
Supervise project drivers and ensure compliance with ACDI/VOCA Uganda vehicle operation guidelines
Carry out fuel reconciliations in conjunction with the Program Accountant on a monthly basis.
Qualifications and Experience
A degree in Business Administration or other relevant field from a recognized institution.
At least 3 years relevant work experience with a recognized NGO.
Fluency in English both written and spoken.
Fluency in Ateso would be an added advantage.
How to Apply
Please apply to the address or e-mail below. All applications shall be marked: “ACDIVOCA – Program Admin Officer/HR Asst.” E-mails must not exceed 2 MB.
Closing date is 5 PM on the 3rd of August 2012
While we thank all applicants for your interest, only those selected for interviews will be contacted.
People Performance Group
Plot 8 Kitante Close, Kitante
P.O. Box 12405, Kampala
Uganda
Attn.: The Director
E-mail: application@ppg.co.ug
Web: www.ppg.co.ug
