Job Title: FINANCE AND ADMINISTRATION MANAGER
Job Description
The African Fine Coffees Association (AFCA) is a regional non-profit, non-political professional regional coffee association representing coffee sectors in eleven members countries, namely: Burundi, D R Congo, Ethiopia, Kenya, Malawi, Rwanda, South Africa, Tanzania, Uganda, Zambia and Zimbabwe. The Association has its headquarters in Uganda, where the secretariat is hosted.
FINANCE AND ADMINISTRATION MANAGER
The Financial/Administrative Manager will be based in the EAFCA Secretariat in Kampala, Uganda and expected to perform the following tasks:
• Carry out all accounting and bookkeeping functions of the Association;
• Manage all financial records and preparation of financial reports submitted in a timely manner;
• Coordinate all bank reconciliations and documents and submit on time to a variety of international donors;
• Review or verify petty cash transactions and reconcile balances regularly;
• Maintain up to date bank balances and reconcile accounts on a monthly basis;
• Process travel advances to local and expatriate staff and follow-up on outstanding balances;
• Verify and process expense reports generated by the staff;
• Conduct review of recent travel-related expenditures with accompanying expense reports to ensure necessary back-up is in order, and on file;
• Verify vendor & local subcontractor invoices and ensure that all supporting documents are received and correct;
• Issue and send cheques signed by the Executive Director to appropriate beneficiaries;
• Work in tandem with the EAFCA Executive Director in carrying out and administering the Association’s office and personnel administrative functions;
• Implement strict expenditure controls;
• Ensure tax and other legal compliance requirements;
• Maintain audit-ready accounting and personnel files.
Qualifications
The following qualifications are required for the Financial/Administrative Manager position:
• Bachelor degree in accounting, business administration, or finance and/or full CPA qualification
• 5 or more years of professional experience in accounting or financial management
• Excellent written and spoken English
• Excellent knowledge of accounting software (Quickbooks is a plus).
• Knowledge of USAID policies and procedures is also a plus.
• Ability to work independently, take initiative, and work as a team player.
How to Apply
For confidential consideration, please submit your Application and CV by 16th March 2012, to Chief Executive Officer, P. O. Box 27405 Kampala, Uganda Tel: 256-41-269140/1, Email: info@eafca.org. No faxes are allowed.
Visit www.eafca. org for additional information.
