Job Title: Finance Controller
Job Description
Closing date: 14 Jun 2012
The IRC operates across Uganda, serving Internally Displaced People (IDPs) in Lira and Kitgum districts, and populations affected by conflict in Karamoja. The IRC implements relief and rehabilitation activities in the sectors of Health, Education, Protection, Economic Recovery and Development, and programs targeting Gender-based Violence. Currently, the IRC operates three field Offices: Kitgum, Lira, and Moroto.
The IRC in Uganda is actively seeking a dynamic Ugandan national who will hold policy and management responsibilities for all finance functions in the country program. The incumbent will be a member of the senior management team and contribute to the future direction of the country program. The ideal candidate will have vast experience in finance at a senior level and an established network of contacts with relevant government ministries, donors and NGOs.
Responsibilities Controllership
• Ensures that all policies and procedures are in compliance with IRC and funding source policies, procedures, and requirements. • As required establishes finance and supporting function policies, systems and procedures, and directs or performs their development, documentation, and implementation.
• Provides country management and program staff with monthly actual-to-budget expenditure reports and analysis for all grants and Unrestricted funds. • Ensure that on a monthly basis balance sheet reconciliations are completed on a timely basis and those final reconciliations and trial balances are reviewed with the Country Director.
• Closely monitors all financial activities, and keeps the Country Director advised of all situations which have the potential for a negative impact on internal controls or financial performance. • Directs the preparation of, and approves all donor financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Country Director and Regional Controller prior to submission. • Develops, schedules and performs or supervises the completion of country internal control audits, and initiates actions necessary to correct internal control weaknesses. Facilitates and co-ordinates external, internal, donor or government audits • Oversees the protection of the country’s assets (cash, inventory, NEP) through the enforcement of internal control policies and procedures. • Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
Training & Staff Management
• Develops and implements a training program for the country’s international and national finance staff to ensure staff development and minimize IRC’s exposure when staff are absent or depart. • Maintains current job descriptions for all positions within the finance group. Ensures comprehensive and constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with all country finance staff. • Oversees training and technical support to country program, logistics and administrative staff for skills improvement in the areas of accounting, reporting and internal control.
Treasury
• Supervises all country office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates. • In compliance with IRC policy establishes country policies regarding cash holding limits, cash movements and foreign currency holdings. • Establishes country policies on advance payments, credit terms, and use of bank payment instruments. • Designs, implements, and monitors systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate IRC to future spending. • Ensures the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses.
Budget
• Assists with the preparation and revision of program and grant proposals and budgets. • Assists in the preparation and maintenance of the country’s Operating Budget; including preparation of budget guidelines to assist program managers in formulating budgets. • In compliance with donor requirements and IRC policy develops the “Field Operations/Overhead” budget and recommends a methodology for allocation of overhead to grant budgets. • Presents and facilitates the review of actual to budget expenditures with the Country Director and program managers.
Requirements • A Bachelors degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting such as CPA, or a Masters degree in Accounting • Minimum three years of managerial experience in the financial area of a non-profit organization or five years of managerial experience in finance in an international commercial organization • Requires extensive experience in working with computerized accounting systems, standard spreadsheet and database programs • Ability to carry out responsibilities independently with minimal technical support from within the program organization
Female and Ugandan nationals are strongly encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Ugandan NGO Sector.
How to Apply
Send your CV and concise cover letter clearly indicating the position applied for to: The Human Resource and Administration Manager, International Rescue Committee, P.O. Box 24672 Kampala; OR apply on line at: http://www.rescue.org/careers
