Job Title: Administrator
REQUIRED COMPETENCIES
Degree in Economics, Business Studies, Accounting or Political Science. Previous experience with NGOs (minimum 1 year).
Good organizational skills, attention to detail, ability to follow procedures, meet deadlines and work cooperatively. Strong computer skills including Microsoft Word, Excel. Fluency in written and spoken English and Italian.
WORK CONTEXT
Cesvi operates in the North area of the country since 2001. The main sectors of activities are: water and protection and management of water resources; food security and rural development with a strong focus to market access; health with training activities for local authorities and health centres, prevention of HIV transmission from mother to child, an integrated approach in the fight against HIV/Aids. The main donors are UN Agencies (WFP – FAO – UNICEF), the Italian Cooperation, the European Union and other local and international Foundations. Currently we are managing a total of five field offices supervised by the Country Office in Kampala. In 2012 CESVI is starting two new initiatives founded by the EC, on agriculture and rural development.
JOB DESCRIPTION
The collaboration will start in June 2011. The main duty station will be the Country Office in Kampala with extensive travels and temporary residence to the field offices in Northen regions of Uganda.
She/he will coordinate with his local manager in carrying out his activities, so as to guarantee the correct narrative and financial reporting of the projects/programs implemented by the organization in Uganda.
Main tasks include: • assist the PMs and CR in complying with the Organization's administrative procedures, rules of the donors, procurement and reporting procedures; • supervise the organization of the office and projects' documents • guarantee the correct and prompt expenses allocation as well as the thorough administrative control of the different projects/programs she/he is in charge of. • prepare the project periodical and final documentation following the rules established by the donors and the requested Headquarters procedures. • assist his manager to fill out the project cash flow (final and estimated analysis), and she/he will contribute to control the expenses' final and estimated trend. • take care of the relations with suppliers, banks, administrative and social security institutions in the country. • Support the CR and PMs on the management of the local staff (eg. Selection, Contracts according to the local laws) • Responsible of the administrative and accounting unit in Uganda • assist the Headquarters in the administrative management of contractual issues with the expatriates in the area.
The Admin will work under the direct supervision of the CESVI Country Representative and in collaboration and cooperation with the Project Managers. The Admin will respond to the Country Representative and to the HQ supervisors (Area Manager and Grant Manager).
How to apply:
to apply visit: www.cesvi.org
