Job Title: PERSONAL ASSISTANT
About this Job:
Are you a highly motivated, self-driven individual with ambition, character and right attitude? Are you a team player willing to grow through the ranks and advance your career? If you are out there, then Uganda Telecom, the leading Communications provider in Uganda is looking for you to fill one of the positions below.
PERSONAL ASSISTANT
Reporting to the Managing Director
The successful candidate will demonstrate:
• A working knowledge of the operation of office machines and equipment.
• Excellent verbal and written communication skills
• Excellent interpersonal skills and ability to handle diversity in the work-place.
• Ability to handle multiple tasks in a fast-paced work environment.
• Team player.
• Good analytical skills, and conflict management
• Ability to interpret financial reports, and other management reports.
• Good organization and people management skills
• Good problem solving skills and attention to detail
• Good negotiation skills
• Good report writing
• Ability to handle cash, and contributing to budget development of the Office
• Utmost professional integrity, confidentiality and impartiality
• A positive disposition
Duties and responsibilities
• To manage MD’s meetings and follow-up the relevant parties to ensure that the action points arising from the meeting are resolved.
• To manage the communication in and out of the MD’s office.
• To support the MD in preparation for meetings, and preparation of briefs/minutes from those meetings
• To oversee all aspects of the administration of the Office of the Managing Director.
• To take note of actions required of the MD and to ensure these are efficiently done.
• To handle non-essential and routine executive matters on behalf of the MD.
• To represent or act on behalf of the MD on his instruction.
• Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
• To review and prepare briefs for reports and documents coming to the MD’s office, and prepare background documents and outgoing mail as necessary
Requirement:
Applicants must have
• A Bachelor’s Degree
• At least 5 years experience of running a busy office, and of providing support to Executives.
• Extensive experience with Microsoft Office products including Microsoft Word and Excel skills -
• Excellent calendar management skills, including the coordination of complex executive meetings
• Proven skills in handling multiple tasks simultaneously
• Administrative skills and ability to work under pressure
• Experience scheduling travel arrangements for management
• Good at following up issues to conclusion
How to apply:
should be submitted to:
The Chief Human Resource & Administration
Officer
Uganda Telecom
Rwenzori Courts
P.OBox7171
Kampala.
Or recruitment@utl.co.ug
Closing Date: 21st June 2012 at 17.00hrs, Only short listed candidates will be contacted.
