Job Title: Archives Clerk GL-3
United Nations Organization Mission in the Democratic Republic of the Congo
Job Description
Responsibilities:
Under the general supervision of the Chief of Communication, Information & Technological support,
the incumbent will be responsible for the following duties:
Ascertain that records are properly filed, neatly archived and maintained at all times;
Undertake the maintenance of physical integrity of files; Attend to requests for records;
Ensures the accuracy of registers;
Assist with scanning procedures;
Assist with preparing documents for shipping to Archives and Records Management Section (ARMS), UN HQs;
Secure archives at all times and safeguards against unauthorized entry;
Prepare records for inspection as and when called upon to do so; Makes copies of archives when tasked to do so;
Assist in periodic transfer of scheduled records from offices to RMU;
Any other duties as may be assigned by supervisor.
Competencies:
Professionalism: shows pride in work and in achievements; with the ability to remain calm in stressful situations.
Planning and Organizing: Identifies priority activities and assignments, with the ability to foresee risks and allows for contingencies when planning, monitors and adjusts plans and actions as necessary.
Technological Awareness: Understands applicability and limitations of technology to the work of the office and Shows willingness to learn new technology.
Teamwork: Work collaboratively with colleagues to achieve organizational goals and ability to develop and maintain effective work relationships with supervisors and colleagues.
QUALIFICATIONS
Education:
High School diploma or equivalent with additional training in information studies/record keeping or related fields is desirable.
Work Experience
At least three (3) years of progressively responsible level in an international organisation or in any multilateral environment.
Languages
Good command of the English language is required
How to Apply
Completed detailed application as specified above referring to this vacancy announcement should be addressed not later than the established deadline and sent to:
Human Resources Section
Entebbe Support Base, MONUSCO
P. O. Box 710, Old Airport, Entebbe
Or by e-mail: monusco-ebb-hr-recruitment@un.org
With reference: Vacancy MONUSCO/EBB/CITS/12/004
Not later than the established deadline. Kindly note that all applications will be reviewed and only applicants who are short-listed for interviews will be contacted.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
