Job Title: Administrative Assistant
About this Job:
Partners in Population and Development, is intergovernmental alliance of 25 developing countries seeks to assist each other and other developing countries in addressing sexual and reproductive health and rights, including family planning and HIV/AIDS through South-South collaboration. PPD’s key strategies include senior level advocacy and policy dialogue, capacity building, sharing experiences and good practices and building strategic partnerships
POSITION: Administrative Assistant, PPD Africa Regional Office
GRADE: National, Professional, DUTY STATION: Kampala Uganda
ASSIGNMENT LENGTH: Two year contract initially, renewable depending on funding available.
Responsibilities:
Under the supervision of the Finance and Administration Officer (FAO), Africa Regional Office, the Administrative Assistant will:
Support financial record keeping, in accordance with international accounting regulations;
Support the FAO to prepare the budget and monthly and annual management accounts in a timely manner;
Solicit bids for procurement and process the local Purchase orders
Receive suppliers invoices and prepare payment vouchers with adequate supporting documentation; for certification and approvals
As a bank agent, carry out bank withdrawals and deposits
Support meeting and event planning and implementation;
Assist with logistics and travel arrangements for staff and high-level delegates to meetings;
Responsible for the organization of electronic and paper files; and
Perform any other related duties assigned
Requirements:
Accountancy qualification appropriate to the role: a university degree (BA, BS) in Business Administration, Accounts/Finance and progress on professional accounting qualifications such as ACCA, ICSA;
A minimum of two years of relevant experience in a similar position, including experience servicing meetings and/or conferences;
Strong interpersonal skills and the ability to work effectively with people across cultures and levels of seniority;
Excellent writing and oral communication in English (communication in French a bonus); and
Experienced with IT packages for finance and other office purposes (MS Word, Excel, and Outlook, and computerized accounting software, e.g. Pastel
How to apply:
Those candidates whose degrees do not have Accounts/Finance option and do not have evidence of progress on professional accounting qualifications such as ACCA, ICSA should NOT bother to apply. MORE INFORMATION:
Please consult the PPD ARO website for the full job description and the full list of mandatory and desired qualifications for both positions. This information can be found online at: http://ppdafrica.org/jobsy2012.pdf TO APPLY:
Please deliver hard copies of a cover letter, your curriculum vitae and three references to Davidson Okot, Finance and Administration Officer, Partners in Population and Development Africa Regional Office (PPD ARO), Plot 9, Colville Street, Statistics House, 3rd Floor Suite/Room 3.2, Kampala, Uganda. In addition, please send electronic applications to aro@ppdafrica.org. For electronic copies, please send only a cover letter, your curriculum vitae and three references as one single Microsoft Word document. Please do not send copies of certificates, diplomas, etc.CLOSING DATE:
The two positions will be open until April 9, 2012 and shortlist will displayed on Population Secretariats’ notice board on April 16,2012.
Interviews will be conducted at PPDARO Offices on May 2,2012.
