Job Title: ADMINISTRATIVE SECRETARY
About this Job:
Background:
Makerere University (through the Graduate School) received funds from Sida/SAREC and other partners to support the establishment of a Demographic Surveillance Site Project (DSS) in Iganga and Mayuge districts. The site focuses on key demographic events, health and nutrition surveillance, social economic and food security surveillance, water source and utilization as well as cause of deaths among other things. Makerere University is working in partnership with the districts of Iganga and Mayuge to oversee the project’s operations and progress.
A suitable candidate is being sought to fill the position of Administrative Secretary in Iganga/Mayuge Demographic Surveillance Site:
Position: ADMINISTRATIVE SECRETARY (1)
Summary of Responsibilities:
1. Setting up and maintaining office administrative records.
2. Handling the procedure of procurement of equipment and supplies.
3. Maintain the issuance, custody, recording and accountability of all petty cash transactions
4. Handling communications – receiving, storing, retrieving, dispatching, organizing documents and other correspondences as well as answering phone calls and providing basic information to callers and visitors.
5. Coordinating and scheduling conferences, meetings & visits. .
6. Liaising with the DSS Accountant in preparing the financial requisitions and accountability.
7. Handling equipment maintenance and repair needs.
8. Ensure that all the services are paid for eg: telephone bills, rentals, electricity etc.
9. Participate in Staff meetings and take minutes.
10. Any other duties as assigned from time to time.
Requirement:
Educational Requirements and Qualifications:
Degree in Secretarial Studies, Social Science, and any other related field.
Applicants with additional Training and experience in Administrative work will be preferred.
Female candidates are encouraged to apply.
Willingness to work and live in Iganga is required.
Salary: - USD/month
How to apply:
All candidates must submit a copy of their curriculum vitae along with an application letter and official copies of educational transcripts to Room 11, Makerere University School of Public Health, Mulago Hospital Complex or The DSS Project Office located at Iganga District Medical Offices Building.
Addressed to the Site Leader, Iganga/Mayuge DSS, Iganga District. Deadline for submission is Friday, March, 30th, 2012.
Please provide a reliable day time phone contact. Only short-listed candidates will be contacted for interviews. No canvassing.
