Job Title: RECORDS ASSISTANT (9 VACANCIES) REF. DSC 15/70/02 SALARY SCALE: UGANDA GOVERNMENT SCALE-KCCA 8 AGE: 21 YEARS AND ABOVE
MINIMUM QUALIFICATION AND WORKING EXPERIENCE:
Applicants should be Ugandans holding a minimum of a Diploma in Records/Archives Management or Library and Information Science or any other qualification in the field of records/Archives and information management from a recognized Institution.
Applicants should have a minimum of two (2) years experience in Records management or related field from a reputable organization.
He/she should have the following key competences: Integrity and confidentiality, Records Management , oral and written communication competences, interpersonal relations, ability to work as a team, ability to work and produce accurate results in an environment with multiple and challenging tasks an ability to meet timelines, handle multiple tasks simultaneously and computer literacy
DUTIES:-
The incumbent will be responsible to the Records Officer for performing the following duties:-
Classification and cataloguing of records as per the Authority guidelines
Maintenance of physical control and security over records to prevent damages loss theft, pilferage of records
Preparing and updating records databases, indexes and filing plan in line with the Authority guidelines
Tracking all records ensuring that action is taken and all records returned to the archive.
Receiving, filing, shelving, and retrieving documents.
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Liaising with the immediate supervisors to appraise records and destroy the obsolete ones in line with the Authority guidelines.
Any other duties as may be assigned from time to time.
How to Apply;
Applications are invited from suitably qualified Ugandan to fill the following vacant posts in Kampala Capital City Authority (KCCA), during the first phase of the recruitment exercise. Applications should be submitted in triplicate on Public Service Form No.3(2008) to the Secretary Public Service Commission, P.O. Box 7080, Kampala to be received not later than 10th April 2012. The application forms are obtainable from the Public Service Commission Office 2nd floor Farmers, House, Parliament Avenue, Kampala, Ministry/Department Headquarters and District Service Commission Offices. Hand written applications are also acceptable. The advertisement can also be accessed from the Public Service Commission website on www.psc.go.ug or KCCA website on www.kcca.go.ug.
Application should bear the title of the post as well as the reference number specified against the vacancy.
Applicants must not apply for more than two posts. Applicants should attach three sets of certified photocopies of their certificates and testimonials, plus three recent certified passport size photographs
Applicants who shall not hear from the Public Service Commission on completion of the selection exercise should consider themselves unsuccessful
