Job Title: Director, Finance, Administration & Grants
Job Description
OVERALL RESPONSIBILITIES:
The Director, Finance, Administration and Grants ensures the efficient and effective implementation of all operational activities in support of the STAR-E project, a five-year project funded by USAID and managed by MSH. S/he oversees budget preparation and monitoring; financial management and reporting; accounting; procurement; transportation; IT and communications; legal; facilities management and security; and all other administrative and operational functions of the MSH office in Mbale, Uganda. Her/his responsibilities extend to the financial oversight of all local partners and local sub- grantees under the project.
The Director F,A & G safeguards the assets (financial and physical) of MSH and other donors against fraud, loss or misuse. S/he ensures that field –based financial transactions comply with Generally Accepted Accounting Principles, MSH policies and procedures, applicable U.S. Government regulations and any specific cost principles imposed by USAID. S/he must demonstrate the ability to use sound business judgment, in consultation with the Chief of Party (COP) and COMU Director, in assuring that all costs are reasonable and necessary for the completion of the MSH project goals.
This position reports to the STAR-E COP/Project Director for day to day activities. S/he will receive technical support from the MSH Uganda COMU Director, based in Kampala, Uganda.
MAIN RESPONSIBILITIES:
Ensure that the office’s internal management, budgeting, procurement, financial subcontracting, granting and personnel systems operate smoothly and are consistent with USAID and MSH policies, rules, and procedures with oversight and close coordination with the MSH Uganda COMU Director and country Operations Support Team.
Prepare and or supervise the timely and complete preparation of monthly, quarterly, and annual financial reports in accordance with MSH policies and guidelines and project deliverables to the Project Director(s), MSH Representative, MSH Uganda COMU Director and corporate office as well as to USAID.
Maintain regular communications with all members of MSH STAR-E in-country team, COMU team and MSH home office (project team and country operations support team) and ensure that timely and complete financial support is provided.
Oversee the transfer and disbursement funds, including issuing checks and vouchers, to fulfill obligations incurred by MSH within the guidelines of MSH and USAID finance and administration policy.
Manage monitoring, analysis and reporting of actual and accrued expenditures against program budgets for accurate project pipelines, estimates of upcoming cash needs and overall efficient and effective financial management of the project.
Exercise independent discretion and judgment in continually exploring opportunities for cost-cutting, cost-sharing and rational use of the project’s resources, and advise the COP accordingly.
Prepare a monthly request for funds, based on cash flow projections, to ensure the project has all necessary funds for operations.
In consultation with COP, approve all local and regional purchases as per established authorization levels, and maintain tracking and documentation systems that will facilitate future processing, payment and audit requirements.
Provide financial oversight for financial and contractual mechanisms related to technical assistance activities to meet MSH’s management reporting requirements and facilitate the successful implementation of the project. Coordinate execution of internal/external financial, operations and program reviews or audits, and ensures timely follow up to reviews or audits conclusions and recommendations. Provide an audit interface between MSH Corporate Accounting, external audit firms, internal auditors, donor auditors, and the country Operations Support Team.
Maintain current standing with all mandated local tax and benefits registrations and requirements, including submission of payments and reports.
Oversee the preparation and submission of payroll information and tracking of staff benefits and allowances (accrual of leave, pension plan, medical benefits, housing, transportation, meals allowances and miscellaneous allowance) etc., in conjunction with Uganda HR and COMU staff based in Kampala.
Obtain proper and prior authorization and approval for all local expenditures, as per MSH and USAID guidelines.
Supervise the Senior Accountant, Grants Manager, and other operations staff in accordance with the project’s organizational structure. Coordinate with the MSH SCO to ensure that there is adequate review and capacity building of these staff with the appropriate regulatory and contract knowledge required to perform their job responsibilities responsibly.
Serve on the STAR-E Senior Management Team and participate in all meetings with USAID, host government, local partners, and other organizations as needed as well as internal joint operations and shared program discussions.
QUALIFICATIONS:
Degree in accounting and/or business management, or equivalent certification from an accredited higher educational institution with relevant experience.
Demonstrated accounting, budgeting, reporting, and financial analysis experience.
Significant number of years of financial management experience of large international projects including USAID projects.
Experience in managing Performance Based Grants and contracts for NGOs, including those within USAID projects.
Full understanding of the basic tenets of cash control, asset management and bank reconciliation.
Full understanding of audit principles of internal control, risk management and segregation of duties, and of the performance and competencies required to ensure audit compliance.
Unimpeachable integrity and mature judgment.
Previous working experience in Uganda preferred.
Excellent interpersonal skills; demonstrated ability to interact professionally with a culturally diverse staff, clients, and consultants.
Demonstrated computer skills in spreadsheet, database, word processing, and web-based applications; Microsoft Office preferred.
Ability to speak and write English fluently.
How to Apply
Please go to https://jobs-msh.icims.com/jobs/4768/job. Or search employment opportunties on our website at www.msh.org.
