Job Title:Human Resource Administrator/ Personal Assistant
Job Objective:
To manage the Human Resource function
To plan, supervise and co-ordinate the provision of administrative support to all departments and staff to facilitate effective and smooth operations
To provide secretarial services to the Managing Director
Reports to: Deputy Managing Director
Duties and Responsibilities:
Plan for resources required and organise for their availability
Ensure cleanliness of office premises
Supervise and provide effective leadership to support staff and maintain good teamwork among them
Ensure co-ordinated and cost effective deployment of vehicles and equipment
Ensure proper administration of incoming and outgoing mail
Oversee the maintenance and repairs of equipment and premises
Initiate and develop HR policies and procedures
Co-ordinate the purchase of office supplies
Design and effect a communication strategy.
Coordinate communication and feedbacks on HR issues.
Design and implement staff welfare systems in line with the corporate strategy and Human resources Management Manual
Maintain HR computerised records
Prepare for and co-ordinate recruitment / selection exercises
Organise induction of new staff
Advise management on Human Resource issues, e.g. Human Resource planning, managing change, employee counselling
Advise and make recommendations to managerial staff on aspects such as discipline and grievance handling, selection interviewing, exit interviewing and performance management
Prepare HR reports like monthly reports, leave roaster, time sheet summary etc
Monitor staff daily attendance
Competences:
Knowledge and Skills
Good knowledge of performance management
Good knowledge of competency based recruitment
Good understanding of HR best practices
Good understanding of the current labour Laws of Uganda
Good knowledge of Training Needs Analysis
Good leadership skills
Good negotiation skills
Good counselling skills
Personal Attributes/Behavioural Competencies
Good interpersonal skills
Good communication skills
Good customer service skills
Ability to work as part of a team
Ability to inspire a team
Qualifications:
A Bachelor’s Degree in Humanities plus Post Graduate Diploma in Human Resource Management or a Bachelor’s Degree in Social Sciences plus a additional qualifications in Administration.
Performance management, Administration, planning and organising.
Public Relations experience
2 years work experience
How to Apply:
Please follow the instructions as stated below as failure to do so could lead to disqualification.
1. Send an Application letter and CV/Resume.
2. Merge these two documents into one document in either word or pdf format.
3. Do not attach or send any scanned documents, these are sometimes too large for our inbox.
4. Include the job title and/or reference number in the subject line of the email address and send your application by email to tsjobs@nftconsult.com
5. Only successful candidates will be contacted. For all other inquiries please contact our offices directly
Deadline 18th June 2012
