Job Title: Logistics Officer
Invisible Children Uganda is an NGO that aims at rehabilitating LRA affected communities through Education and Livelihoods support. In order to achieve this vision, ICU seeks to fill the following positions in the Gulu headquarters.
Position: Logistics Officer
Department: General/Operations
Section: Logistics
Duty station: Gulu
Number of positions: one (1)
Reports directly to: Operations Director
Responsible directly for: Logistics Assistants, Stores Assistant, Head Driver, Fleet Assistant/Mechanics
Time line: Immediate
Commitment: One year – Renewable
Status: Fulltime/Paid
Deadline for Submission: 6th August 2012 at 4:00 pm
JOB PURPOSE:
Support the Logistics and Procurement functions of ICU operations using the existing policies and procedures to achieve efficacy of ICU programs delivery.
DUTIES AND RESPONSIBILITIES:
Offer leadership in the logistics department with guidance from the Operations Director.
Receive all requests for procurements from all departments, review and submit them to finance and Operations Director for review and approval.
Undertake procurement of all goods and services requested for various departments within ICU
Monitor and ensure that all the procurement activities are in line with the available budgets and are executed in accordance with the existing procurement and logistics policies.
Coordinate procurement planning with departmental heads and/or managers of sectors to ensure procurement plans are submitted in a timely manner for effective and timely delivery of goods.
Update relevant departments on the procurement status of goods and services requested.
Prepare all relevant procurement documents e.g. purchase requests, request for quotations, purchase order, invoices, receipts and delivery notes for submission to finance for payments and filing.
Analyze quotations end conduct supplier selection for goods and services that fall within disbursements levels recommended for submission to the Operations Director.
Responsible for developing, managing and monitoring of the general operational budget.
Take a lead role in supplier pre-qualification exercises, handling bidding processes and maintaining supplier files and vendor databases.
Responsible for fleet management i.e. vehicle and motorcycle allocation, fueling and maintenance and will maintain up- to-date records of vehicle utilization, fuel consumption and repair records,
Prepare monthly fuel and stores consumption report for submission to the Operations Director.
The incumbent will be the secretary to the contracts committee responsible for taking minutes and storing all documents of the contracts committee proceedings.
Maintain and regularly update the ICU assets register.
Any other duties assigned by the supervisor.
Requirement:
A Bachelors degree in Procurement and Logistics, Bachelor of Procurement and Supplies Management. Candidates with Bachelor's degrees in other fields in possession of Postgraduate qualifications in Logistics and Transport Management, Procurement and Supply Chain Management and valuable experience may be considered. Additional training and possession of membership of the Chattered Institute of Purchasing and Supply (CIPS) is an added advantage. Experience: At least Four (4) years progressive work experience as a Logistics/Procurement Officer in a Non Governmental Organization, or busy work environment is a requirement for this position.
Languages: The ideal candidate must be fluent in English- Other vital skills for the position:
A team player with experience in managing a department or operation.
Computer literacy in Ms Office Suite 2007 and Internet.
Strong analytical, problem solving and decision making skills.
Ability to withstand pressure, remain composed during stressful conditions.
Exceptional interpersonal, communication and administrative skills.
Excellent planning, organizational and time management skills
How to apply:
Interested candidates should apply for the position using any of these methods: Sending applications accompanied by detailed curriculum vitae indicating addresses and telephone contacts of three professional referees to: The Administrator, – Invisible Children Uganda, P.O. Box 1123, Gulu, Gulu office: Plot 101 Acholi Road, Pece Gulu. Kampala Office: Plot 24 Bazarabusa Rise, Bugolobi, Kampala E-Mail: ugjobs@invisiblechildren.com Note: Only shortlisted candidates will be contacted for interviews.
