Job Title: Administrative Officer
( People Performance Group, Uganda )
Our client, a collaboration of International NGOs, contributes to Strengthening the capacity of member based organisations such as cooperatives, farmers’ organisations and other similar groups, with the aim of improving the livelihoods of the poor. In Uganda the NGOs work through building partnerships in implementation of development projects. The key intervention sectors include; rural development, financial services and the right to adequate housing and shelter
Administrative Officer
Job Summary:
Based in Kampala and reporting to the Programme Officer, the Administrative Officer will provide support in financial management, procurement and administration in respect to the Country Office.
Specific Responsibilities:
Overall office management: maintain stationery, cleaning services, security services, arrange for repair and maintenance of office equipment, receive, store and maintain inventory of office supplies and equipment
Key in the daily financial transactions into the computerised accounting system for Uganda office and assist in the production of the monthly financial reports rural development programme
Prepare the monthly payroll or any other payment schedule as necessary for SCC Uganda office employees
Prepare and make submission of the statutory monthly deductions and returns to the relevant bodies or authorities
Process approved requisitions, prepare purchase orders and send copies to vendors
Maintain and keep records of the petty cash
Prepare monthly bank reconciliations reports
Ensure preparation of the payroll and monthly payslips indicating the gross salaries, deductions, claims any allowance, net pay and leave accumulation
Receives and file incoming letters, documents and maintain files and records
Provide administrative support in preparation for meetings, and other events, including compiling, and distributing materials and maintaining files.
Ensure remittance of statutory deductions to the relevant authorities in a timely manner.
Review requisitions orders to ensure accuracy and correct line item specifications.
Conduct regular review of vendor’s accreditation to ensure getting the most effective supplies by comparing the contractual and bid price with prevailing competitive prices.
Ensure timely preparation and coordination of guest accommodations and travel arrangements with help of support staff.
Ensure that the asset register is updated regularly to reflect the correct location and condition of assets.
Requirement:
Bachelor's degree in finance, accounting or business administration;
A minimum of 3 years of experience in Finance and Administration from a reputable organization,
Must have knowledge of the management of payroll, taxes, accounting software and well versed with other computer applications.
Demonstrated high sense of personal integrity, experience in working with donors.
How to apply:
To apply please send your CV and cover letter with 3 work related referees to the address or e-mail below. All applications shall be marked: “Administrative 0fficer-045″. E-mails must not exceed 2MB.
Closing date is 5pm on Tuesday August 21, 2012.
While we thank all applicants for your interest, only those selected for interviews will be contacted. Any form of lobbying will lead to automatic disqualification.
People Performance Group Plot 8 Kitante Close, Kitante P.O. Box 12405, Kampala Uganda
E-mail: application@ppg.co.ug
