Job Title: Field Office Administration- Finance Officer
Job Description
Responsibilities:
Processing monthly field accounts, performing required monthly reconciliations, and compiling monthly submissions to the home office.
Implement USAID | DELIVER PROJECT field accounting policies and procedures.
Document all financial transactions according to USAID | DELIVER PROJECT field account procedures and complete to the data entry in Quickbooks.
Respond promptly to administrative and fiscal queries from the home office Maintain the office petty cash account.
Manage funds through local bank account, including balance monitoring, daily transaction posting, and monthly reconciliations; review and approve expenditures in accordance with JSI and USAID rules and regulations.
Prepare monthly cash flow projections and submit them to the Home Office for processing and approval
Review all field office advance requests and expense reports, ensure their timely reconciliation according to the USAID | DELIVER PROJECT rules and regulations.
Procure field office supplies.
Maintain and manage Project inventory according to USAID and JSI rules and regulations.
Prepare monthly payroll Provide necessary input during annual budgeting and work planning process.
Assist the Country Director in carrying out all administrative functions of the office.
Develop and maintain a comprehensive,
efficient filing system for the office. Approve transport requests and arrange for transport to support activities Manage and update all project files and documents
Facilitate prompt payment of bills.
Maintain collaborative working relationships with all vendors.
Participate in meetings with the Uganda team and also in conference calls with the home office staff as requested Perform other duties as necessary.
Qualifications:
• Bachelor’s degree in finance/business administration from a recognized university and minimum 3 years experience in accounting and/or financial management preferred.
• Proficient in Quickbooks.
• Excellent organizational, communication, and interpersonal skills.
• Excellent Microsoft Excel and Microsoft Word skills.
• Work experience in a USAID or other donor funded project desirable.
• Strong verbal and written English communication skills.
• Attention to detail.
How to Apply
Please attach your CV and cover letter and send your complete application indicating the title of the position in the subject line to Uganda_hr@jsi.com.
Only shortlisted candidates will be contacted.
Deadline: 28th Feb 2013
