Job Title : FINANCE ASSISTANT
Job Description
JOB PURPOSE
To assist the Finance and Administration Manager in carrying out day to day financial responsibilities of the Uganda Capacity Program.
KEY OUTPUTS
The job holder will assist the Finance and Administration Manager to accomplish the following key project outputs:
◦Up to date, accurate and complete financial records and other reports for the Project prepared.
◦Accountability for financial resources maintained;
◦Timely financial guidance and back up support to all project staff provided.
KEY FUNCTIONS
◦Assists in the development of monthly, quarterly and annual program budgets in consultation with Project management team
◦Assists in the maintenance of up to date, accurate and complete financial records of the program.
◦ Assists in the preparation of financial reports in accordance with the required timelines
◦Manage and account for the program petty cash on monthly basis.
◦Assists in tracking of monthly expenses against the budget and monitor and communicate budget performance
◦Prepare bank reconciliations for all IntraHealth bank accounts in Uganda
◦Executing payment processes, preparing vouchers, recording payments, preparing cash advance requests, and preparing expense reports
◦Assists in the maintenance of the payroll system including tracking benefits and allowances and tax payments and processing of the staff payroll.
◦Assists in ensuring compliance with financial policies (e.g. travel policy, per diem policy, etc.)
◦Conducting analyses of financial data to inform project management as required
◦Handling other financial duties as may be required by the Finance and Administration Manager
QUALIFICATIONS
i) Education
◦Bachelors degree in Commerce, Business Administration or related field with specialty in accounting
ii) Work experience
◦Minimum of five years of relevant financial management experience
◦Experience with accounting software such as QuickBooks and Microsoft office software
◦Experience working with USAID-funded projects is an added advantage
iii) Competencies
◦Excellent customer service skills
◦Excellent oral and written communication skills in English
◦Excellent administrative and organizational skills.
◦Computer literacy in MS Office applications including Word, Excel, Power Point; Outlook
· Excellent interpersonal skills and demonstrated ability to interact professionally with diverse people, clients and consultants.
WORKING CONDITIONS / PHYSICAL REQUIREMENTS
◦Willingness and ability to work independently with all stakeholders.
◦Willingness to accept additional responsibilities.
◦Willingness to work overtime as required.
◦Willingness to travel throughout Uganda to work with partners and key stakeholders, and potentially internationally, as required.
How to Apply
Applications are invited from suitably qualified Ugandans to fill the following vacant posts. Applications should be submitted in person to IntraHealth offices at Plot 20B, Kawalya Kaggwa Close or sent by email to jobs-uganda@intrahealth.org to be received not later than Friday 24th February 2012. Applications should include the title of the post being applied for.
Applicants should attach photocopies of their certificates and testimonials. IntraHealth International, Inc. is an Equal Opportunity/Affirmative Action Employer.
