Job Title: Senior Executive Assistant (Two Positions)
About this Job:
Reporting to: Secretary General
• Undersecretary Generals
Duty Station: Headquarters, Kampala
Duration: . Two Years :
Specific responsibilities will include but not limited to:
• Performs a variety of administrative support activities such as composing replies to correspondence, summarizing reports and information to facilitate review by others, and resolving problems within scope of position.
• Schedules meetings, manages calendars, prepares and/or edits presentations; •
• Opens and reviews incoming mail, answers inquiries and composes correspondence on own initiative and forwards ofher terns to supervisor or appropriate staff.
Screens phone calls and visitors and directs to appropriate Staff or directorate.
Plans and arranges meetings, workshops and conferences
Under instructions from the supervisor and communicates
Arrangements to appropriate individuals.
Arranges and coordinates all travel reservations and Itineraries, including but not limited to airline and hotel
accommodations, meeting, etc., anticipates and prepares background materials needed.
Prepares correspondences, reports or other documents from rough draft, correcting grammar, spelling and punctuation errors and editing wording without changing intended message.
Requirement:
Minimum qualifications and working experience:
University degree in Secretarial Studies, Office Management, I Business Administration or its equivalent; Post graduate : Diploma in Management or Office Administration. Minimum. Of four (4) years senior administrative support experience
•required Previous experience supporting a CEO in a humanitarian organization required; Computer literate and exposed to use of automated office equipment and systems;
Should be a proficient Administrator who is able to handle Multiple tasks with multicultural attitude
A system-oriented Person with high sense of judgement, excellent communication
Skills; Mature, approachable with high integrity and ability to maintain confidentiality.
How to apply:
Applications with copies of Curriculum Vitae, names of three professional referees, copies of certified academic certifications, telephone contact should tie submitted to: The Secretary General, Uganda Red Cross Society, P.O. Box 494, Lubaga Road, Plot 551/555, Kampala, Uganda. Closing date for receipt of the applications is Friday 13th April 2012 at 5.00 pm. Due to large volumes of applications; only short listed candidates shall be contacted. If you do not hear from us within two weeks from the closing date of receipt of applications, consider your application unsuccessful. Canvassing shall lead to automatic disqualification
