Job Title: PERSONAL ASSISTANT (1 POSITION)
About this Job:
In order to carry out its functions efficiently and effectively, the Institute seeks to recruit a suitably qualified person in the following full time post:
DUTIES AND RESPONSIBILITIES:
Providing efficient office management including:
(i) Ensuring that offices under your charge are well maintained to reflect an image befitting the status of the Chief Executive of Uganda Management Institute
(ii) Managing the Director General’s diary
{iii) Handling all correspondence to and from the Director General’s office
(iv) Organizing meetings called by the Director General and taking minutes where necessary
(v) Developing and managing the budget for the Director General’s office
(vi) Setting work targets for the Office Assistant attached to the Directorate and overseeing his/her performance
(vii) Taking dictation from the Director General, transcribing the dictation and producing hard copies for signature
(viii) Writing briefs for the Director General’s attention and Action.
(ix) Handling all communications from and to the director General and arranging for appropriate hospitality
(xi) Liaising with the HR and Administration Manager on the Director General’s travel arrangements
Uganda Management Institute (UMI) is a Management Development Institution with a mission ‘to excel in developing sustainable management capacity”. It provides management training, consultancy and research services in response to the demands of the public, private, and NGO sectors. In addition to short performance improvement management skills development courses, the Institute offers high quality career development management courses at Certificate, Diploma, Postgraduate Diploma and Higher Degree Levels. The Institute’s activities are currently carried out at the main campus in Kampala and its Outreach Centers in Mbarara, Gulu and Mbale. •
Requirement:
b) PERSON SPECIFICATION: (i) Applicants should have an Honors degree in Secretarial Studies from a recognized university (ii) S years post qualification experience in a similar Position {iii) Should be between the age of 35 and 50 years old (iv) Should have good interpersonal and communication skills (v) Excellent report writing skills and high level of personal and office organization (vi) Ability to supervise others and work under minimal Supervision 6. REWARDS AND OTHER TERMS OF SERVICE Successful candidates will, on being confirmed in appointment, be offered five-year renewable contracts, a competitive basic salary complemented by housing allowance, medical allowance, transport allowance and an attractive gratuity scheme. Staff are also provided with support for continuous personal development.
How to apply:
. MODE OF APPLICATION: Applications with comprehensive typed CV, certified copies of transcripts and certificates together with the applicant’s telephone contact, names, addresses and telephone numbers of three referees should be received by the address below not later than 5.00pm 20, April 2012. The Human Resource and Administration Manager Uganda Management Institute Plot44-52JinjaRoad P. 0. Box 20131 KAMPALA Tel: 259722/265-139/265140/265138 Fax No. 259531 E-mail: admin@umi,ac.ug
