Job Title: Mailroom Manager; FP-7
Job Description
OPEN TO: U.S. Citizen EFMs only – All Agencies
OPENING DATE: April 25, 2012
CLOSING DATE: May 8, 2012
WORK HOURS: Part-time; 32 hours/week
SECURITY CLEARANCE: Must be able to obtain a TOP SECRET SECURITY CLEARANCE. U.S. CITIZEN ELIGIBLE FAMILY MEMBERS, AS DEFINED BELOW OF U.S. GOVERNMENT EMPLOYEES ASSIGNED TO THE MISSION UNDER THE CHIEF OF MISSION AUTHORITY ARE ELIGIBLE FOR CONSIDERATION.
Basic Function of Position
Coordinate with Diplomatic Pouch and Mail (DPM) and GSO shipping representatives to ensure that all mail received through the pouch system from Washington DC to the airport is delivered to the embassy safely and expeditiously. Ensure that distribution of mail is sorted and delivered to receiving agencies (DAO, RAO, Peace Corps, USAID and CDC/NIH) in a timely manner as stated in the ICASS standards. Track and report any missing/delayed pouches. Mailroom manager is also responsible for assisting in the sorting of all inbound “letter” mail received via the pouch. Processing of all courier invoices and assisting with all other mailroom responsibilities when necessary. The job also entails coordinating with Diplomatic Pouch and Mail and making the necessary arrangements with GSO shipping for the delivery and securing of Classified Pouch. The individual must also be able and willing to be an escort for technicians who need access to controlled access areas.
A copy of the complete position description listing all duties and responsibilities is available on http://kampala.usembassy.gov/job_opportunites.html
Qualificaitons Required
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
1. Education required: Two years of post secondary school education is required.
2. Work Experience required: Two years prior work experience in an environment similar to the U.S. Embassy is required.
3. Language required: Level IV (Fluent) speaking/reading/writing English is required.
4. Knowledge required: Knowledge of Microsoft Office Suite (including Micro-soft Word, Excel, Access), general office management and administrative procedures is required.
5. Valid security Clearance is required.
6. Skills and Abilities: Excellent interpersonal and communication skills, high motivation and ability to work independently; ability to understand and interpret basic government regulations and ability to work with little or no supervision and under pressure are required.
Selection Process
After an initial application screening, applicants will be invited to a testing process that may include a written examination and oral interviews. The selected candidate must pass pre-employment medical and security investigations before beginning work. The initial appointment period is one year, subject to renewal.
Normally, candidates for employment are hired at the first step of the designated pay grade. In some instances, candidates may be hired at a higher step when exceptional qualifications or previous governmental service and pay level so warrant. The Human Resources Officer will make the decision with the concurrence of the employing section.
Additional Selection Criteria
1. Management will consider nepotism/conflict of interest, budget, and visa status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their appointment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
Definitions
1. Eligible Family Member (EFM): An individual related to a US Government employee in one of the following ways:
* Spouse or same-sex domestic partner (as defined in 3 FAM 1610);
* Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support. The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian;
* Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support;
* Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support.
2. US Citizen Eligible Family Member (USEFM): For purposes of receiving a preference in hiring for a qualified position, an EFM who meets the following criteria:
* US Citizen; and,
* EFM (see above) at least 18 years old; and,
* Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a USG agency that is under COM authority, or at an office of the American Institute in Taiwan; and either:
1. Resides at the sponsoring employee’s or uniformed service member’s post of assignment abroad or at an office of the American Institute in Taiwan; or
2. Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2.
3. Appointment Eligible Family Member (AEFM): EFM (see above) eligible for a Family Member Appointment for purposes of Mission employment:
* Is a U.S. citizen; and
* Spouse or same-sex domestic partner (as defined in 3 FAM 1610) or a child of the sponsoring employee who is unmarried and at least 18 years old; and
* Is listed on the travel orders or approved Form OF-126, Foreign Service Residence and Dependency Report, of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan (AIT), and who is under chief of mission authority; and
* Is residing at the sponsoring employee’s post of assignment abroad or, as appropriate, office of the American Institute in Taiwan.
* Does not receive a Foreign Service or Civil Service annuity
4. Member of Household (MOH): An individual who accompanies a direct-hire Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in Taiwan. An MOH is:
* Not an EFM; and,
* Not on the travel orders of the sponsoring employee; and,
* Has been officially declared by the sponsoring USG employee to the COM as part of his/her household.
A MOH is under COM authority and may include a parent, unmarried partner, other relative or adult child who falls outside the Department’s current legal and statutory definition of family member. A MOH does not have to be a US Citizen.
4. Not Ordinarily Resident (NOR) – An individual who:
* Is not a citizen of the host country; and,
* Does not ordinarily reside (OR, see below) in the host country; and,
* Is not subject to host country employment and tax laws; and,
* Has a US Social Security Number (SSN).
NOR employees are compensated under a GS or FS salary schedule, not under the LCP.
5. Ordinarily Resident (OR) – A Foreign National or US citizen who:
* Is locally resident; and,
* Has legal, permanent resident status within the host country; and,
* Is subject to host country employment and tax laws.
EFMs without US Social Security Numbers are also OR. All OR employees, including US citizens, are compensated in accordance with the Local Compensation Plan (LCP).
CLOSING DATE FOR THIS POSITION: May 8, 2012
The US Mission in Kampala) provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
HRO: Stephanie Arnold
IMO: Todd Roe
How to Apply
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Interested candidates for this position must submit the following for consideration of the application:
1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174); or
2. A combination of both; i.e. Sections 1-24 of the UAE along with a listing of the applicants work experience attached as a separate sheet; or
3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus
4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g. essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.
Failure to do so will result in an incomplete application.
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; If yes, provide number)
I. U.S. Social Security Number and/or Identification No.
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class/Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. Reference
Submit Application To
Human Resources Office
Plot 1577 Nsambya Road
P. O. Box 7007, Kampala
Telephone: 0414-259-791/5
By Fax: 0414-341-863
Or by e-mail: KampalaHR@state.gov
