Job Title: Program Assistant (PA)
About this Job:
CARE International in Uganda (CARE) works with others to make a sustainable improvement in the lives of the very poor. Our program implementation is focused on supporting communities in fulfilment of their economic rights and achievement of sustainable livelihoods, conflict resolution and peace building, natural resource management and good governance. CARE is also solidly focused on supporting global women’s empowerment and women are at the heart of our programmes in Uganda. Our operations are guided by our core values of excellence, accountability, respect, integrity and transparency.
CARE seeks motivated and qualified professionals to fill the positions:
Program Assistant (PA) based in the country Headquarters office in Kampala.
The Role:
The Program Assistant will report to the Information & Documentation Officer. The post holder’s primary responsibility will be to provide management support to Program and Program Quality & Learning units inclusive of managing the Country Office (CO) resource centre, secretarial duties, administrative, financial and procurement logistics, transmitting and filing CO documents. He/she is expected to ensure orderliness within the Program department. The holder of this position will be an all round person who can seamlessly work within and across departments. She/he will have roles to play in program, supporting multiple projects, and Program support taking on Administration roles.
Key responsibilities of the Program Assistant include:
Manage and organise CO resource centre to facilitate organizational learning and knowledge management.
Develop and design information programs and systems that will be used by staff and the public, making sure that all information is displayed in a user friendly way
Source for up to date literature and make decisions related to buying materials from publishers and other organizations.
In collaboration with Program Quality & Learning Unit provide regular updated information for the Country Office websites and online networking sites.
Support Program Unit in organisation of CUHQ workshops and other CO functions.
Coordinate and liaise with Program Support departments on Country Office administrative, financial and procurement logistics, (e.g. CO workshops, CO Consultancy procedures, and CO visitors
Follow-up activities in the monthly country office calendar of events to all project managers and staff for proper planning.
Requirement:
Qualifications/ Requirements
A University degree in Secretarial Studies or any other relevant discipline from a reputable institution is a must; skills in Library and Information Science would be an added advantage.
At least 3 (three) years working experience in a similar position, preferably with an international NGO or any other reputable organisation.
Good planning, time management, problem solving and prioritization skills; team work, oral & written communication skills, are a must have competences.
Very good computer skills in word-processing, publishing, spread sheets and database are a requirement.
Ability to provide the full range of executive office support work at the highest level and working within set but varying policy guidelines.
Good interpersonal and public relations.
High degree of judgment and tact in handling the most sensitive, diverse and confidential material.
Maturity and initiative; work independently with minimal support/supervision from the supervisor
High standards of integrity.
Experience:
3
How to apply:
To apply:This position is open to qualified Ugandan Citizens only. If you meet the above profile requirements and are interested in an opportunity to further your career with one of the top-10 INGO’s in the world and contribute to making sustainable improvements in the lives of poor Ugandans, act NOW! Send your application by the following means before 5pm on Friday March 9, 2012:
a) By email to recruit@co.care.org:
b) Deliver by hand to the CARE Office at Plot 17, MacKinnon Road, Nakasero, Kampala.
You application must include a typed cover letter explaining how you meet the profile requirement for this job; a copy of your current CV that has your day time contact phone number and email address. The CV must also contain the names, telephone numbers, email addresses and job titles/professions of three professional/work related referees. Please note that interviews will be scheduled for March and contacted candidates should be readily available.
We thank and apologise in advance that due to the large numbers of applications received, please note that only shortlisted candidates will be contacted.
Please mark clear in the email subject or envelope the position applied for.
About this Job:
CARE International in Uganda (CARE) works with others to make a sustainable improvement in the lives of the very poor. Our program implementation is focused on supporting communities in fulfilment of their economic rights and achievement of sustainable livelihoods, conflict resolution and peace building, natural resource management and good governance. CARE is also solidly focused on supporting global women’s empowerment and women are at the heart of our programmes in Uganda. Our operations are guided by our core values of excellence, accountability, respect, integrity and transparency.
CARE seeks motivated and qualified professionals to fill the positions:
Program Assistant (PA) based in the country Headquarters office in Kampala.
The Role:
The Program Assistant will report to the Information & Documentation Officer. The post holder’s primary responsibility will be to provide management support to Program and Program Quality & Learning units inclusive of managing the Country Office (CO) resource centre, secretarial duties, administrative, financial and procurement logistics, transmitting and filing CO documents. He/she is expected to ensure orderliness within the Program department. The holder of this position will be an all round person who can seamlessly work within and across departments. She/he will have roles to play in program, supporting multiple projects, and Program support taking on Administration roles.
Key responsibilities of the Program Assistant include:
Manage and organise CO resource centre to facilitate organizational learning and knowledge management.
Develop and design information programs and systems that will be used by staff and the public, making sure that all information is displayed in a user friendly way
Source for up to date literature and make decisions related to buying materials from publishers and other organizations.
In collaboration with Program Quality & Learning Unit provide regular updated information for the Country Office websites and online networking sites.
Support Program Unit in organisation of CUHQ workshops and other CO functions.
Coordinate and liaise with Program Support departments on Country Office administrative, financial and procurement logistics, (e.g. CO workshops, CO Consultancy procedures, and CO visitors
Follow-up activities in the monthly country office calendar of events to all project managers and staff for proper planning.
Requirement:
Qualifications/ Requirements
A University degree in Secretarial Studies or any other relevant discipline from a reputable institution is a must; skills in Library and Information Science would be an added advantage.
At least 3 (three) years working experience in a similar position, preferably with an international NGO or any other reputable organisation.
Good planning, time management, problem solving and prioritization skills; team work, oral & written communication skills, are a must have competences.
Very good computer skills in word-processing, publishing, spread sheets and database are a requirement.
Ability to provide the full range of executive office support work at the highest level and working within set but varying policy guidelines.
Good interpersonal and public relations.
High degree of judgment and tact in handling the most sensitive, diverse and confidential material.
Maturity and initiative; work independently with minimal support/supervision from the supervisor
High standards of integrity.
Experience:
3
How to apply:
To apply:This position is open to qualified Ugandan Citizens only. If you meet the above profile requirements and are interested in an opportunity to further your career with one of the top-10 INGO’s in the world and contribute to making sustainable improvements in the lives of poor Ugandans, act NOW! Send your application by the following means before 5pm on Friday March 9, 2012:
a) By email to recruit@co.care.org:
b) Deliver by hand to the CARE Office at Plot 17, MacKinnon Road, Nakasero, Kampala.
You application must include a typed cover letter explaining how you meet the profile requirement for this job; a copy of your current CV that has your day time contact phone number and email address. The CV must also contain the names, telephone numbers, email addresses and job titles/professions of three professional/work related referees. Please note that interviews will be scheduled for March and contacted candidates should be readily available.
We thank and apologise in advance that due to the large numbers of applications received, please note that only shortlisted candidates will be contacted.
Please mark clear in the email subject or envelope the position applied for.
