Job Title: SUPERVISOR RECORDS AND REGISTRIES (1 VACANCY) REF. DSC 15/70/02 SALARY SCALE: UGANDA GOVERNMENT SCALE-KCCA 6 AGE: 30 YEARS AND ABOVE
MINIMUM QUALIFICATION AND WORKING EXPERIENCE:
Applicants should be Ugandans holding an Honors Bachelor’s Degree in Records/Archives Management or Library and Information Science or any other qualification in the field of records/Archives and information management plus a minimum of a Post Graduate Diploma in any of the above or related discipline from a recognized University/Institution.
Applicants should have at least five (5) years relevant working experience, three [3] of which should have been gained at the level of Senior Records Officer or supervisory level or equivalent level of experience in Records and Information Management from a reputable organization.
He/she should have the following key competences; Records & Information Management, Management and supervision competences, managing a business unit with multiple and challenging task, Strategic thinking and planning, oral and written communication, setting up a high performing team and proven integrity and confidentiality
DUTIES:-
The incumbent will be responsible to the Deputy Director for performing the following duties:-
Planning and developing a filing system procedure for all documents in the Authority in line with the approved filing guidelines.
Reviewing, adding information for classification of indexes and selecting an established system of subject headings as guides for filing documents and materials.
Training and instructing records officers to collect, review, compile, and classify records and information for accurate and rapid retrieval.
Developing and implementing system and procedure for storage, disposition, and disposal of documents, records and materials in line with the approved filling guidelines
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Providing administrative services to records centres and registries ensuring that they confirm to the recommended standards in line with the Administration and Human Resources Management Directorate.
Supervising the maintenance of accurate and completing record of registries and record centres in line with KCCA records and registries management
Managing the performance of staff under direct supervision in accordance with the Performance Management guidelines.
How to Apply;
Applications are invited from suitably qualified Ugandan to fill the following vacant posts in Kampala Capital City Authority (KCCA), during the first phase of the recruitment exercise. Applications should be submitted in triplicate on Public Service Form No.3(2008) to the Secretary Public Service Commission, P.O. Box 7080, Kampala to be received not later than 10th April 2012. The application forms are obtainable from the Public Service Commission Office 2nd floor Farmers, House, Parliament Avenue, Kampala, Ministry/Department Headquarters and District Service Commission Offices. Hand written applications are also acceptable. The advertisement can also be accessed from the Public Service Commission website on www.psc.go.ug or KCCA website on www.kcca.go.ug.
Application should bear the title of the post as well as the reference number specified against the vacancy.
Applicants must not apply for more than two posts. Applicants should attach three sets of certified photocopies of their certificates and testimonials, plus three recent certified passport size photographs
Applicants who shall not hear from the Public Service Commission on completion of the selection exercise should consider themselves unsuccessful
