Job Title: RECORDS OFFICER (5 VACANCIES) REF. DSC 15/70/02 SALARY SCALE: UGANDA GOVERNMENT SCALE-KCCA 7 AGE: 21 YEARS AND ABOVE
MINIMUM QUALIFICATION AND WORKING EXPERIENCE:
Applicants should be Ugandans holding an Honors Bachelor’s Degree in Records/Archives Management or Library and Information Science or any other qualification in the field of records/Archives and information management.
Possession of a Post Graduate Diploma in any of the above or related discipline from a recognized University/Institution will be of an added advantage.
Applicants should have a minimum of two (2) years working experience in Records and Information management from a reputable organization
He/she should have the following key competences Integrity and confidentiality, implementing records and information management policies , oral and written communication competences, interpersonal relations, ability to work as a team, ability to work and produce accurate results in an environment with multiple and challenging tasks an ability to meet timelines and handle multiple tasks simultaneously
DUTIES:-
The incumbent will be responsible to the Supervisor for performing the following duties:-
Keeping custody of both current & non-current soft & hard Authority’s records in line with the records/Archiving policy.
Opening, allocating reference numbers and maintaining an updated register of the files inventory in line with departmental rules and regulations.
Organizing the Registry and safeguarding records as per Departmental Rules and Regulations.
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Sorting, registering and file records/dispatch outgoing correspondences/documents as per Departmental Rules and Regulations.
Retrieving documents/files, issuing and maintaining movement of registers in line with Departmental Guidelines.
Carrying out file weeding exercises and updating the dormant and Archives Sections as per Departmental Rules and Regulations.
Capturing files particulars in the main database in line with Departmental Guidelines and Registering Procedures.
Coordinating and monitoring utilization and payment of utilities bills in line with the directorate of treasury services and administration and Human Resources guidelines
Any other duties as may be assigned from time to time
How to Apply;
Applications are invited from suitably qualified Ugandan to fill the following vacant posts in Kampala Capital City Authority (KCCA), during the first phase of the recruitment exercise. Applications should be submitted in triplicate on Public Service Form No.3(2008) to the Secretary Public Service Commission, P.O. Box 7080, Kampala to be received not later than 10th April 2012. The application forms are obtainable from the Public Service Commission Office 2nd floor Farmers, House, Parliament Avenue, Kampala, Ministry/Department Headquarters and District Service Commission Offices. Hand written applications are also acceptable. The advertisement can also be accessed from the Public Service Commission website on www.psc.go.ug or KCCA website on www.kcca.go.ug.
Application should bear the title of the post as well as the reference number specified against the vacancy.
Applicants must not apply for more than two posts. Applicants should attach three sets of certified photocopies of their certificates and testimonials, plus three recent certified passport size photographs
Applicants who shall not hear from the Public Service Commission on completion of the selection exercise should consider themselves unsuccessful
